Senior Administrative Assistant - Fully Remote Opportunity

Placements24; KwaZulu-Natal; Remote; ZAR 86,000 - 105,000; Full time

Benefits offered by this job

Fully remote from anywhere in South af

Job summary

Placements24 is seeking a Senior Administrative Assistant to join our virtual team. This fully remote role in South Africa requires exceptional organisation, detail orientation, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will support executives and teams, handle calendar management, travel, expense reporting, and onboarding for remote staff. Strong communication and independent work ethic are essential.

Qualifications

• 5+ years of proven experience in an administrative support role.
• Remote or hybrid work experience is preferred.
• Proficiency in MS Office and G Suite.
• Excellent written and verbal communication skills.
• Independent worker with initiative and problem-solving abilities.
• Quiet home office with reliable high-speed internet.
• Experience supporting senior executives is advantageous.
• Tertiary qualification in Business Administration or related field preferred but not mandatory.

Responsibilities

• Provide comprehensive support to senior management and team members, incl. calendar management, travel arrangements, and expense reporting.
• Proactively manage and prioritise emails and calls with timely responses.
• Prepare materials for meetings, presentations, and reports with professional presentation.
• Maintain organised filing systems, digital and physical, for easy retrieval.
• Coordinate project tasks and deadlines, track progress, report to stakeholders.
• Assist with onboarding for new remote employees.
• Handle confidential information with discretion and integrity.
• Conduct research and compile data for various projects and reports.
• Liaise with internal departments and external partners to ensure smooth communication.

Skills

Organisational skills

Time management

Independent work

Communication skills

Problem solving

Education

Business Administration qualification

Tools

Microsoft Office Suite

G Suite

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a dynamic and rapidly growing organisation, is seeking a highly motivated and experienced Senior Administrative Assistant to join their virtual team. This is a pivotal role that demands exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As a fully remote position, you will have the flexibility to work from anywhere within South Africa, contributing to our client's success through efficient and proactive administrative support. This role is ideal for an individual who thrives in an independent work setting, is a self-starter, and possesses a strong work ethic. You will be instrumental in ensuring the smooth operation of daily administrative functions, directly impacting team productivity and overall business objectives. We are looking for a candidate who can embody professionalism and deliver consistent high-quality work from their remote office. The successful candidate will be a key player in supporting executive and team operations, fostering a culture of efficiency and excellence. This position offers the chance to grow within a forward-thinking company that values its remote workforce.

Key Responsibilities

• Provide comprehensive administrative support to senior management and team members, including calendar management, travel arrangements, and expense reporting.
• Proactively manage and prioritise incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
• Organise and prepare materials for meetings, presentations, and reports, ensuring accuracy and professional presentation.
• Maintain and update organised filing systems, both digital and physical, ensuring easy retrieval of information.
• Coordinate project-related tasks and deadlines, tracking progress and providing regular updates to relevant stakeholders.
• Assist with onboarding processes for new remote employees, ensuring a smooth integration into the team.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Conduct research and compile data as required for various projects and reports.
• Liaise with internal departments and external partners to ensure seamless communication and collaboration.

Requirements

• Minimum of 5 years of proven experience in an administrative support role, preferably in a remote or hybrid setting.
• Exceptional organisational and time-management skills, with the ability to multitask and meet deadlines consistently.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Demonstrated ability to work independently, take initiative, and solve problems proactively.
• A dedicated and quiet home office space with a reliable high-speed internet connection is essential.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is required.
• Previous experience supporting senior executives is highly advantageous.
• A tertiary qualification in Business Administration or a related field is preferred but not mandatory with substantial experience.

Benefits

• Competitive annual salary package of R95000.
• Opportunity to work fully remotely from anywhere in **South Africa**.
• Be part of a supportive and collaborative virtual team environment.
• Professional development opportunities to enhance your skills.
• Contribute to a company that values innovation and employee well-being.
• Gain valuable experience in a forward-thinking organisation.