Senior Administrative Assistant - Fully Remote Opportunity

Placements24; Pietermaritzburg; Hybrid; ZAR 86,000 - 105,000; Full time

Benefits offered by this job

Remote work

Professional development

Collaborative virtual team

Competitive salary

Job summary

Placements24 in South Africa is seeking a Senior Administrative Assistant to join a fully remote team. You will provide high-level administrative support to senior management, manage calendars, travel arrangements, and expense reporting, and help with documentation and reporting.

Ideal candidates have at least five years in administrative roles, excellent communication, and strong organizational skills. Proficiency in Microsoft Office and G Suite, plus experience with virtual collaboration

Qualifications

• Minimum of 5 years of proven experience in an administrative support role.
• Proficiency in Microsoft Office and G Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Tertiary qualification in Business Administration or related field preferred but not mandatory with substantial experience.

Responsibilities

• Provide comprehensive administrative support to senior management and team members, including calendar management, travel arrangements, and expense reporting.
• Proactively manage and prioritise incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
• Organise and prepare materials for meetings, presentations, and reports, ensuring accuracy and professional presentation.
• Maintain and update organised filing systems, both digital and physical, ensuring easy retrieval of information.
• Coordinate project-related tasks and deadlines, tracking progress and providing regular updates to relevant stakeholders.
• Assist with onboarding processes for new remote employees, ensuring a smooth integration into the team.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Conduct research and compile data as required for various projects and reports.
• Liaise with internal departments and external partners to ensure seamless communication and collaboration.

Skills

5+ years admin experience

Independence

Strong organizational skills

Attention to detail

Education

Business Administration or related field

Tools

Microsoft Office

G Suite

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a dynamic and rapidly growing organisation, is seeking a highly motivated and experienced Senior Administrative Assistant to join their virtual team. This is a pivotal role that demands exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As a fully remote position, you will have the flexibility to work from anywhere within South Africa, contributing to our client's success through efficient and proactive administrative support. This role is ideal for an individual who thrives in an independent work setting, is a self-starter, and possesses a strong work ethic. You will be instrumental in ensuring the smooth operation of daily administrative functions, directly impacting team productivity and overall business objectives. We are looking for a candidate who can embody professionalism and deliver consistent high-quality work from their remote office. The successful candidate will be a key player in supporting executive and team operations, fostering a culture of efficiency and excellence. This position offers the chance to grow within a forward-thinking company that values its remote workforce.

Key Responsibilities

• Provide comprehensive administrative support to senior management and team members, including calendar management, travel arrangements, and expense reporting.
• Proactively manage and prioritise incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
• Organise and prepare materials for meetings, presentations, and reports, ensuring accuracy and professional presentation.
• Maintain and update organised filing systems, both digital and physical, ensuring easy retrieval of information.
• Coordinate project-related tasks and deadlines, tracking progress and providing regular updates to relevant stakeholders.
• Assist with onboarding processes for new remote employees, ensuring a smooth integration into the team.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Conduct research and compile data as required for various projects and reports.
• Liaise with internal departments and external partners to ensure seamless communication and collaboration.

Requirements

• Minimum of 5 years of proven experience in an administrative support role, preferably in a remote or hybrid setting.
• Exceptional organisational and time-management skills, with the ability to multitask and meet deadlines consistently.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Demonstrated ability to work independently, take initiative, and solve problems proactively.
• A dedicated and quiet home office space with a reliable high-speed internet connection is essential.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is required.
• Previous experience supporting senior executives is highly advantageous.
• A tertiary qualification in Business Administration or a related field is preferred but not mandatory with substantial experience.

Benefits

• Competitive annual salary package of R95000.
• Opportunity to work fully remotely from anywhere in South Africa.
• Be part of a supportive and collaborative virtual team environment.
• Professional development opportunities to enhance your skills.
• Contribute to a company that values innovation and employee well-being.
• Gain valuable experience in a forward-thinking organisation.