SENIOR PERSONAL ASSISTANT / GENERAL MANAGER | DURBAN, KZN

MedE Recruit; Durban; Hybrid; ZAR 446.000 - 558.000; Vollzeit

Zusammenfassung

The Senior Personal Assistant/General Manager position is based in Durban, offered by MedE Recruit on behalf of a well-established professional. The role covers office, family, household, and related business interests with strict confidentiality and high discretion.

The candidate will manage calendars, finances, contractors, records, and staff administration, requiring independence, proactivity and excellent organizational skills.

Qualifikationen

• Previous experience in a senior PA, Executive Assistant, General Manager or similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail and numerical competence.
• Strong Microsoft Excel and general computer skills.
• Experience with financial records and/or accountants is advantageous.
• Strong communication and follow-up skills.
• Ability to work independently with minimal supervision.
• High level of confidentiality, discretion and professional judgement.
• Contactable references.

Aufgaben

• Manage personal diaries, appointments, reminders and commitments.
• Coordinate family calendars including school and activities.
• Maintain records of personal and family documentation.
• Maintain personal accounting ledgers and daily transactions.
• Record and categorise income and transactions for accounting/tax.
• Monitor annual income across entities and keep financial records.
• Prepare journal entries for chartered accountants.
• Liaise with accountants on financial records and tax docs.
• Maintain asset registers for business and practice.
• Coordinate household contractors and service providers; follow up on repairs.
• Obtain invoices, confirm completion, and prepare payments.
• Manage domestic staff administration including attendance and leave.
• Maintain vehicle records and licencing renewals.
• Assist with personal, motor vehicle, insurance and income-protection claims.
• Maintain task registers and reminders to meet deadlines.
• Provide general office, administrative and operational support.

Kenntnisse

Organisational skills

Time management

Attention to detail

Microsoft Excel

Numerical competence

Communication

Independence

Discretion

Tools

Microsoft Excel

Jobbeschreibung

A well-established professional is seeking a highly organised, discreet and capable Senior Personal Assistant/General Manager to provide comprehensive administrative and personal support across his office, family, household and associated business interests.

This is a diverse role suited to someone who is proactive, mature and highly detail-oriented, with the ability to take ownership of tasks and see them through from start to finish.

Duties & Responsibilities:

• Managing personal diaries, appointments, reminders and important commitments
• Coordinating family calendars, including school activities, extracurricular activities and important dates
• Maintaining organised records of personal and family documentation
• Maintaining personal accounting ledgers and daily transaction records
• Recording and categorising income and transactions for accounting and tax purposes
• Monitoring annual income across multiple entities and maintaining accurate financial records
• Preparing journal entries and supporting information for the chartered accountants
• Liaising with accountants regarding financial records, tax returns and supporting documentation
• Maintaining business and practice asset registers
• Coordinating household contractors and service providers and following up on repairs and maintenance
• Obtaining invoices, confirming completion of work and preparing payments for approval
• Managing domestic staff administration, including attendance, hours, leave and work records
• Maintaining vehicle administration records and coordinating licence renewals
• Assisting with personal, motor vehicle, insurance and income-protection claims
• Maintaining accurate task registers, reminders and follow-up systems to ensure deadlines and important matters are not missed
• General office, administrative and operational support as required

Requirements:

• Previous experience in a senior PA, Executive Assistant, General Manager, Practice Manager, bookkeeping, family-office or similar administrative role
• Strong organisational and time-management skills
• Excellent attention to detail and numerical competence
• Strong Microsoft Excel and general computer skills
• Experience working with financial records and/or accountants will be advantageous
• Strong communication and follow-up skills
• Ability to work independently with minimal supervision
• High level of confidentiality, discretion and professional judgement
• Contactable references

A dental or medical practice background is not essential, provided the candidate has strong general management, administration and organisational experience. Candidates with previous practice management experience are also encouraged to apply.

The successful candidate will be required to work primarily from an office in Durban, with some flexibility to work remotely on certain days where the role and workload allow.

Salary: R40,000 – R50,000 per month, depending on experience and suitability.