Personal Assistant

Kontak Recruitment; Johannesburg; On-site; ZAR 167,000 - 223,000; Full time

Job summary

Kontak Recruitment in Johannesburg is seeking a confident, highly organised Personal Assistant to provide direct administrative and operational support to the Managing Director.

The role requires handling confidential information, managing multiple priorities and proactive communication with management and stakeholders to ensure smooth daily operations.

Qualifications

• Matric or an equivalent qualification.
• A relevant Secretarial, Administrative or Business Management qualification would be advantageous.
• Previous experience as a Personal Assistant, Executive Assistant or senior administrator.
• Experience supporting a Managing Director, CEO or senior executive would be advantageous.
• Strong personality with a confident and professional manner.
• Excellent written and verbal communication skills.
• Highly organised, proactive and able to work independently.
• Able to manage confidential and sensitive information with discretion.
• Strong diary, meeting and task-management abilities.

Responsibilities

• Provide comprehensive administrative and organisational support to the Managing Director.
• Manage the Managing Director's diary, appointments, meetings and reminders.
• Coordinate meeting arrangements and prepare the necessary documents and information.
• Record meeting notes, action items and follow up with the relevant employees.
• Draft correspondence, reports, presentations and other business documents.
• Screen and manage calls, emails and requests directed to the Managing Director.
• Maintain confidential records, files and business information.
• Monitor deadlines, outstanding tasks and management instructions.
• Liaise professionally with employees, suppliers, customers and other stakeholders.
• Gather information from departments and consolidate it into management reports.
• Communicate urgent matters, risks and delays proactively.
• Assist with special projects and operational requirements as instructed
• Maintain an accurate filing and document-management system.
• Ensure important matters are followed through to completion.

Skills

Strong communication

Highly organised

Discretion

Independent worker

Proactive communication

Education

Matric/Equivalent

Secretarial/Administrative/Business Management qualification

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Personal Assistant position available in Johannesburg.

An established furniture manufacturing company requires a confident and highly organised Personal Assistant to provide direct administrative and operational support to the Managing Director.

The successful candidate must be comfortable working in a demanding environment, handling confidential information, managing multiple priorities and communicating proactively with management, employees and external stakeholders.

Salary: R15 000 - R20 000 per month.

Minimum Requirements:

• Matric or an equivalent qualification
• A relevant Secretarial, Administrative or Business Management qualification would be advantageous
• Previous experience as a Personal Assistant, Executive Assistant or senior administrator
• Experience supporting a Managing Director, CEO or senior executive would be advantageous
• Strong personality with a confident and professional manner
• Excellent written and verbal communication skills
• Highly organised, proactive and able to work independently
• Able to manage confidential and sensitive information with discretion
• Strong diary, meeting and task-management abilities
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Able to prepare professional correspondence, documents and reports
• Comfortable taking instruction while also using initiative
• Able to manage pressure, changing priorities and tight deadlines

Key Responsibilities:

• Provide comprehensive administrative and organisational support to the Managing Director
• Manage the Managing Director's diary, appointments, meetings and reminders
• Coordinate meeting arrangements and prepare the necessary documents and information
• Record meeting notes, action items and follow up with the relevant employees
• Draft correspondence, reports, presentations and other business documents
• Screen and manage calls, emails and requests directed to the Managing Director
• Maintain confidential records, files and business information
• Monitor deadlines, outstanding tasks and management instructions
• Liaise professionally with employees, suppliers, customers and other stakeholders
• Gather information from departments and consolidate it into management reports
• Communicate urgent matters, risks and delays proactively
• Assist with special projects and operational requirements as instructed
• Maintain an accurate filing and document-management system
• Ensure important matters are followed through to completion