Executive Assistant To Senior Leadership

Arch Staffing Sa; Durban; On-site; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Bonus potential

Health benefits

Paid time off

Professional development

Job summary

Unilever in Durban seeks a highly capable Executive Assistant to provide comprehensive support to senior leadership. You will manage complex schedules, coordinate meetings, and prepare documents with discretion and professionalism.

You will act as a gatekeeper, maintain confidential filing, and assist with travel arrangements, events and special projects, using AI tools to improve efficiency.

Qualifications

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field.
• Minimum 3 years' relevant experience in a Personal Assistant, Executive Assistant, Office Manager or similar senior administrative role.
• Advanced Microsoft Excel skills.
• Strong computer literacy and excellent knowledge of Microsoft Office.
• Experience using AI tools in a professional environment is highly advantageous.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level executive and personal support to senior leadership.
• Manage diaries, meetings, appointments and schedules.
• Coordinate meetings and prepare agendas, presentations and reports.
• Gatekeeper for calls and visitors, manage communications flow to executives.
• Organise confidential filing systems and databases.
• Assist with event planning and coordination for executive meetings.

Skills

Executive support

Diary management

Advanced Excel

Microsoft 365 Copilot

Stakeholder management

Written and verbal communication

organisational skills

Education

Matric

Tertiary qualification in business/office administration

Tools

AI tools (ChatGPT)

Job description

• What Executive Assistant To Senior Leadership ...

Showing 15 Executive Assistant To Senior Leadership jobs in Durban

Unilever is currently hiring for a Business Admin Support - Exports
Function: Customer Development
Reports to: BNLS Channel Lead
Location: Durban
Terms & Conditions: Full-time
Purpose
The Business Operations & Commercial Support role enables disciplined commercial delivery across BNLE markets (Botswana, Namibia, Lesotho & Eswatini). Working closely with the Key Account Managers who lead these markets, the role coordinates and leads critical customer and distributor processes, converts data into actionable insight, and ensures strong governance across pricing, claims, agreements, trading terms, TTS and budgets. This is a self-directed WL1 role requiring confident engagement with internal teams and senior external stakeholders, including distributor Finance Directors.
KEY RESPONSIBILITIES
Market operations: Coordinate commercial administration across BNLE, maintaining clear priorities, action logs and timely follow through with Key Account Managers.
Governance and agreements: Maintain merchandising agreements, customer contracts, trading terms, incentives, extension letters and proof-of-export documentation, ensuring approvals, signatures, records and expiry dates are controlled.
Pricing: Coordinate price changes, deal prices, price files and customer communications; align inputs across Customer Development, Finance, Customer Service and distributors, and resolve discrepancies promptly.
Claims management: Validate, process and track pricing, stock, rebate, marketing and other customer claims through to resolution, with complete supporting documentation and clear ageing visibility.
TTS and budget control: Maintain TTS, accrual, purchase order and budget trackers; monitor commitments and actuals, flag risks early, and support accurate reconciliations, forecasting and payments with Finance.
Growth and JBP tracking: Support Joint Business Planning by consolidating targets, performance, initiatives and milestones into market growth trackers; produce regular sales, customer and execution reporting with actionable insights.
Customer and distributor enablement: Coordinate listings, pack and product information, regulatory certificates, innovation requirements, customer setup and administrative queries with Supply Chain, CSP, Master Data, AR and Debtors.
Order and service coordination: Track orders, stock availability, delivery dependencies, statements and payments, escalating risks and driving closure across internal and external teams.
Data and digital productivity: Build reliable Excel-based reporting and use Microsoft Copilot and approved AI tools to improve analysis, automate routine work, strengthen controls and accelerate decision support.
Stakeholder management: Build effective working relationships across Customer Development, Finance, Supply Chain, Marketing and distributor teams, engaging confidently with senior stakeholders while maintaining accountability and governance.
KEY SKILLS

• Commercially curious self-starter able to work independently, anticipate requirements and drive actions to closure.
• Advanced Excel capability, including lookups, pivot tables, data validation, reconciliations, dashboards and tracker design.
• Proficiency in Microsoft 365, Copilot and approved AI tools, with sound judgement on accuracy, confidentiality and responsible use.
• Strong understanding of Joint Business Planning, customer investment, TTS, budgets, accruals, pricing and claims governance.
• Strong analytical, problem-solving and data storytelling skills, with the ability to convert information into clear actions and business insight.
• Confident written and verbal communicator able to engage effectively with Key Account Managers, cross-functional teams and senior distributor stakeholders.
• High standards of organisation, accuracy, confidentiality, ownership and delivery against deadlines across multiple markets.

KEY EXPERIENCES & QUALIFICATIONS

• Matric required; a relevant tertiary qualification in business, finance, commercial management or a related field is advantageous.
• Min three years' relevant experience in customer development, category & commercial operations, finance, supply chain or business administration.
• Practical exposure to pricing, claims, trade term agreements, customer investment, reporting and category distributor operations is preferred.
• Demonstrated ability to manage multiple workstreams, engage senior stakeholders confidently and deliver accurate outputs with limited supervision.

LEADERSHIP BEHAVIOURS
Care deeply: caring deeply about how consumers experience our brands every day, everywhere; about our people's growth and development, and our impact on the planet. You care about your performance, to a point where it hurts when you don't win. Always brings their best self. Has emotional intelligence to take feedback, manage mood and motivations and build empathy for others. Sets high standards for themselves. Has humility, understanding that leadership is service to others, inside and outside of Unilever.
Focus on what counts: We set clear and stretching goals and recognise maximum performance impact. Generates intensity and focus to motivate people to deliver results at speed.
Stay three steps ahead: We think boldly and creatively to make breakthroughs in performance. We are always curious and confident - anticipating and staying ahead of consumer needs and external trends to beat the competition. Approaches delivery with an iterative and incremental, test - do - learn approach. Has an owner's mindset, using data and insight to make decisions.
Deliver with excellence: We deliver everything we do with excellence and pace. We take personal ownership and hold each other to account - always finding a way to do what we said we will do. Takes personal responsibility and accountability for execution and results.
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bring ing their 'Whole Self' to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
#LI-Onsite
Job Category: Customer Development
Job Type: Full time
Industry:

Key responsibilities:
Executive & Personal Assistance:

• Provide high-level administrative and personal support to the Portfolio Manager.
• Manage diaries, meetings, appointments and schedules.
• Coordinate meetings and ensure all necessary information is prepared in advance.
• Prepare agendas, presentations, reports and correspondence.
• Take accurate meeting minutes and ensure action items are followed up.
• Manage and prioritise the Portfolio Manager's daily to-do list.
• Follow up on outstanding tasks and ensure deadlines are met.
• Coordinate communication between internal teams and service providers.

Organisation & Administration:

• Maintain highly organised electronic and physical filing systems.
• Prepare and maintain spreadsheets, reports and schedules.
• Handle confidential information with professionalism and discretion.
• Assist with projects and special assignments.
• Ensure important deadlines, renewals, meetings and commitments are proactively tracked.

Advanced Excel & Technology:
The successful candidate must be highly proficient in Microsoft Excel, including the ability to work confidently with:

• Formulas and functions
• Data management
• Pivot tables
• Sorting and filtering
• Reports and dashboards
• Data analysis and presentation

You must also be comfortable using AI tools such as ChatGPT and other AI platforms to improve efficiency, research information, create documents, analyse data and streamline everyday administrative processes.

Requirements:

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field.
• Minimum 3 years' relevant experience in a Personal Assistant, Executive Assistant, Office Manager or similar senior administrative role.
• Advanced Microsoft Excel skills.
• Strong computer literacy and excellent knowledge of Microsoft Office.
• Experience using AI tools in a professional environment is highly advantageous.
• Excellent written and verbal communication skills.
• Professional, polished and well-spoken.
• Valid driver's licence.
• Own reliable vehicle is essential.
• Ability to work under pressure and manage multiple priorities simultaneously.

Our client is searching for a highly competent and discreet Executive Assistant to provide comprehensive support to senior leadership in their Durban office. This role is critical for ensuring the efficient and effective functioning of the executive team, managing complex schedules, and facilitating communication. You will be the right hand to executives, handling a wide range of administrative and logistical tasks with professionalism and utmost confidentiality. This is an excellent opportunity for a proactive and detail-oriented individual to make a significant impact within a reputable organization.

About the Role

Our client is searching for a highly competent and discreet Executive Assistant to provide comprehensive support to senior leadership in their Durban office. This role is critical for ensuring the efficient and effective functioning of the executive team, managing complex schedules, and facilitating communication. You will be the right hand to executives, handling a wide range of administrative and logistical tasks with professionalism and utmost confidentiality. This is an excellent opportunity for a proactive and detail-oriented individual to make a significant impact within a reputable organization.

Key Responsibilities

• Manage and coordinate complex travel arrangements, including flights, accommodation, and itineraries.
• Schedule and confirm all appointments, meetings, and conference calls, ensuring no conflicts.
• Prepare correspondence, reports, presentations, and other documents as required by executives.
• Act as a gatekeeper, screening calls and visitors, and managing communication flow to executives.
• Organize and maintain confidential filing systems and databases.
• Assist with event planning and coordination for executive meetings and company functions.

Requirements

• Extensive experience as an Executive Assistant or in a similar high-level administrative support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant business software.
• Exceptional organizational skills, attention to detail, and the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proven ability to handle sensitive information with utmost confidentiality and discretion.
• Flexibility and adaptability to meet the demands of executive schedules in Durban.

Benefits

• Attractive annual salary with performance-based bonuses.
• Comprehensive health and wellness benefits package.
• Generous paid time off and leave policies.
• Access to professional development opportunities.