Executive Personal Assistant

CareerCare-SA; KwaZulu-Natal; On-site; ZAR 167,000 - 257,000; Full time

Job summary

CareerCare-SA in Lidgetton, Midlands, KZN, is seeking an experienced Executive Personal Assistant to provide trusted executive, administrative and operational support to the Founder and Directors. This is a hands-on role demanding discretion, proactive coordination of priorities and excellence in organisation.

The successful candidate will manage complex diaries, coordinate domestic and international travel, prepare reports, and oversee procurement and project coordination with strong MS Office

Qualifications

• 5+ years’ experience as an Executive Personal Assistant to senior executives.
• Proven diary and schedule management experience.
• Experience coordinating domestic and international travel and visas.
• Procurement, supplier coordination and administration experience.
• Project coordination experience.
• Strong Microsoft Office and communication skills.
• Exceptional organisation and problem-solving abilities.
• Proactive, trustworthy and discreet with the ability to work independently.

Responsibilities

• Provide executive and personal support to the Founder and Directors.
• Manage complex diaries, meetings, appointments and schedules.
• Coordinate travel, flights, accommodation and visas.
• Prepare correspondence, reports, presentations and quotations.
• Manage procurement, suppliers, quotations, payments and expenditure tracking.
• Coordinate projects, facilities, vehicles and general operational requirements.
• Liaise with suppliers, contractors and service providers on behalf of management.
• Maintain accurate records and confidential documentation while ensuring tasks and deadlines are followed through to completion.

Skills

Diary management

Executive support

Travel planning

Procurement

Project coordination

Discretion

Communication

Tools

Microsoft Office

Job description

Executive Personal Assistant – Lidgetton, Midlands, KZN.

We are seeking an experienced and highly organised Executive Personal Assistant to provide trusted executive, administrative and operational support to the Founder and Directors.

This is a hands-on, high-responsibility role for someone proactive, discreet and able to manage multiple priorities independently.

Salary: R15 000 – R23 000 per month.

Duties and Responsibilities:

• Provide executive and personal support to the Founder and Directors.
• Manage complex diaries, meetings, appointments and schedules.
• Coordinate domestic and international travel, including flights, accommodation and visas.
• Prepare correspondence, reports, presentations, quotations and documentation.
• Manage procurement, suppliers, quotations, payments and expenditure tracking.
• Coordinate projects, facilities, vehicles, maintenance and general operational requirements.
• Liaise with suppliers, contractors and service providers on behalf of management.
• Maintain accurate records and confidential documentation while ensuring tasks and deadlines are followed through to completion.

Requirements:

• 5+ years’ experience as an Executive Personal Assistant supporting senior executives.
• Proven experience managing complex diaries and executive schedules.
• Experience coordinating domestic and international travel and visas.
• Experience in procurement, supplier coordination and administration.
• Previous project coordination experience.
• Strong Microsoft Office and communication skills.
• Exceptional organisation, attention to detail and problem-solving abilities.
• Proactive, trustworthy and discreet with the ability to work independently and manage competing priorities.