Personal Assistant

Ca Select; Johannesburg; On-site; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Office in Fourways

Professional culture

Job summary

CA Select seeks a highly organized Personal Assistant to support the leadership team in Fourways, handling diary management, travel, and confidential information. You will play a pivotal role in ensuring smooth daily operations of the executive office through superb administrative and secretarial support.

The role requires discretion, excellent communication, and the ability to thrive in a fast-paced environment.

Qualifications

• Minimum 5 years’ experience as a Personal/Executive Assistant in Financial Services or Professional Services.
• Diploma in Office Administration or Business Management preferred.
• Advanced MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication with professional etiquette.
• Strong organization and ability to manage multiple tasks to deadlines.
• High discretion with confidential financial data.
• Proactive problem-solving and can-do attitude.

Responsibilities

• Manage complex calendars, scheduling internal and external meetings, consultations, and client reviews.
• Act as the primary point of contact for clients, ensuring a professional and welcoming experience.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and format high-quality documents, presentations, and financial reports.
• Manage email correspondence and prioritise urgent matters for leadership.
• Organise filing systems with data privacy compliance.
• Assist with basic office management to support the broader team.
• Liaise with internal stakeholders and external service providers to facilitate workflow.

Skills

Calendar management

Travel coordination

Client liaison

Discretion

Communication

Multi-tasking

Education

Diploma in Office Administration or Business Management

Tools

Microsoft Office

Job description

We are seeking a highly organized and proactive Personal Assistant to support the leadership team of a prestigious Financial Advisory firm based in Fourways. This role is ideal for a professional who thrives in a fast-paced, high-stakes environment and possesses the discretion required to handle sensitive financial information. You will play a pivotal role in ensuring the smooth daily operations of the executive office through exceptional administrative and secretarial support.

Key Responsibilities

• Manage complex calendars, including the scheduling of internal and external meetings, consultations, and client reviews.
• Act as the primary point of contact for clients, ensuring a professional and welcoming experience.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Prepare, edit, and format high-quality documents, presentations, and financial reports.
• Manage email correspondence and prioritize urgent matters for the leadership team’s attention.
• Organize and maintain physical and digital filing systems, ensuring full compliance with data privacy regulations.
• Assist with basic office management tasks to ensure a seamless working environment for the broader team.
• Liaise with internal stakeholders and external service providers to facilitate efficient workflow.

Requirements

• A minimum of 5 years’ experience as a Personal Assistant or Executive Assistant, preferably within the Financial Services, Wealth Management, or Professional Services sectors.
• Relevant tertiary qualification (e.g., Diploma in Office Administration or Business Management) is highly advantageous.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Exceptional verbal and written communication skills with a high degree of professional etiquette.
• Strong organizational skills with the ability to manage multiple tasks and meet tight deadlines.
• High level of discretion and integrity when handling confidential financial data.
• Proactive problem-solving abilities and a "can-do" attitude.

What’s on Offer

• A competitive, negotiable salary based on experience.
• The opportunity to work within a leading financial advisory environment.
• A professional and collaborative office culture.
• Conveniently located offices in the Fourways area.

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