Personal Assistant to Portfolio Manager

Pro Talent; Umdloti / eMdloti; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Pro Talent in Sibaya, KwaZulu-Natal, seeks a highly organized Personal Assistant to Portfolio Manager who can manage calendars, prepare reports, and liaise with internal teams.

The role requires 3+ years' PA/EA experience, advanced Excel, MS Office, confidentiality, and a proactive approach to deadlines. Based near Sibaya, driving license preferred.

Qualifications

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or related field.
• Minimum 3 years' experience in a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Advanced Microsoft Excel skills, including formulas, pivot tables, reporting, and data analysis.
• Strong knowledge of Microsoft Office.
• Experience using AI tools in a professional environment will be advantageous.
• Excellent written and verbal communication skills.
• Professional and polished presentation.
• Valid driver's licence and own reliable vehicle.
• Based in or within reasonable commuting distance of Sibaya.

Responsibilities

• Manage diaries, appointments, meetings, and schedules.
• Coordinate meetings and prepare agendas, reports, presentations, and correspondence.
• Take meeting minutes and track action items.
• Monitor and manage daily priorities and follow up on outstanding tasks.
• Liaise with internal teams and external service providers.
• Maintain organised filing systems and records.
• Prepare spreadsheets, reports, and schedules.
• Assist with projects and special assignments.
• Track key deadlines, renewals, and commitments; handle confidential information.

Skills

Organisational skills

Proactive

Self-motivated

Solutions-driven

Deadline management

Professional discretion

Calm under pressure

Tech-savvy

Effective communication

Education

Business Administration / Office Administration / Executive Assistance qualification

Tools

Microsoft Excel

Microsoft Office

AI tools

Job description

Personal Assistant to Portfolio Manager

Sibaya, KwaZulu-Natal

Are you highly organised, proactive, and able to stay one step ahead in a fast-paced environment? Our client is looking for a driven Personal Assistant who can provide high-level support, manage multiple priorities, and ensure operations run smoothly.

About You

You are:

• Highly organised with exceptional attention to detail
• Proactive, self-motivated, and solutions-driven
• Able to work independently and take ownership of tasks
• Skilled at managing competing deadlines and priorities
• Professional, confident, and discreet
• Calm under pressure and adaptable to changing demands
• Tech-savvy and always looking for smarter ways to work

Key Responsibilities

Executive Support

• Manage diaries, appointments, meetings, and schedules
• Coordinate meetings and prepare agendas, reports, presentations, and correspondence
• Take meeting minutes and track action items
• Monitor and manage daily priorities and follow up on outstanding tasks
• Liaise with internal teams and external service providers

Administration & Coordination

• Maintain organised filing systems and records
• Prepare spreadsheets, reports, and schedules
• Assist with projects and special assignments
• Track key deadlines, renewals, and commitments
• Handle confidential information with professionalism

Technology & Reporting

• Utilise advanced Microsoft Excel for reporting, data management, analysis, and dashboards
• Leverage AI tools and technology to improve efficiency, research information, and streamline administrative processes

Requirements

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field
• Minimum 3 years' experience in a Personal Assistant, Executive Assistant, Office Manager, or similar role
• Advanced Microsoft Excel skills, including formulas, pivot tables, reporting, and data analysis
• Strong knowledge of Microsoft Office
• Experience using AI tools in a professional environment will be advantageous
• Excellent written and verbal communication skills
• Professional and polished presentation
• Valid driver's licence and own reliable vehicle
• Based in or within reasonable commuting distance of Sibaya

The Ideal Candidate

This role is suited to someone with strong initiative, excellent organisational skills, and the ability to anticipate needs before they arise. You are energetic, resourceful, and thrive in a busy environment where no two days are the same. If you're the type of person who takes ownership, solves problems, and gets things done, we'd love to hear from you