Receptionist and Administrative Support

Placements24; Noord-Kaap; On-site; ZAR 150,000 - 210,000; Full time

Benefits offered by this job

Competitive salary

Medical & retirement benefits

Paid annual leave & public holidays

Cross-training opportunities

Supportive office atmosphere in Kimber

Job summary

Placements24 in Kimberley, Northern Cape, seeks a friendly, professional Receptionist and Administrative Support to be the first point of contact for visitors and clients. You will manage the reception, handle inquiries, and provide essential admin assistance to ensure smooth office operations.

The role requires strong communication, multitasking, and proficiency with Microsoft Office. A professional demeanor and the ability to thrive in a busy environment are essential.

Qualifications

• Previous experience as a Receptionist, Administrative Assistant, or in a customer-facing role.
• Excellent communication and interpersonal skills, with a warm and professional demeanor.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle busy periods and remain calm under pressure in a dynamic office environment.

Responsibilities

• Greet and welcome visitors and clients in a professional and courteous manner.
• Manage the main reception desk, answering phone calls, directing inquiries, and taking messages.
• Maintain the reception area, ensuring it is tidy, presentable, and well-stocked with necessary materials.
• Provide administrative support, including data entry, filing, photocopying, and scanning.
• Assist with managing incoming and outgoing mail and deliveries.
• Schedule appointments and manage meeting room bookings.

Skills

Communication

Organizational

Customer service

Multitasking

Professional demeanor

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a friendly, professional, and highly organized individual to fill the dual role of Receptionist and Administrative Support at their Kimberley office. This front-facing position is critical for creating a welcoming environment for visitors and clients, while also providing essential administrative assistance to the team. You will be the first point of contact, managing the reception area, handling inquiries, and supporting various administrative tasks to ensure the smooth operation of the office. This is an excellent opportunity for someone who enjoys interacting with people and excels at multitasking.

Key Responsibilities

• Greet and welcome visitors and clients in a professional and courteous manner.
• Manage the main reception desk, answering phone calls, directing inquiries, and taking messages.
• Maintain the reception area, ensuring it is tidy, presentable, and well-stocked with necessary materials.
• Provide administrative support, including data entry, filing, photocopying, and scanning.
• Assist with managing incoming and outgoing mail and deliveries.
• Schedule appointments and manage meeting room bookings.

Requirements

• Previous experience as a Receptionist, Administrative Assistant, or in a customer-facing role.
• Excellent communication and interpersonal skills, with a warm and professional demeanor.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle busy periods and remain calm under pressure in a dynamic office environment.
• Knowledge of basic office equipment operation in Kimberley .

Benefits

• Competitive annual salary.
• Comprehensive medical and retirement benefits.
• Paid annual leave and public holidays.
• Opportunities for cross-training in other administrative functions.
• A friendly and supportive office atmosphere in Kimberley .