Senior Executive Secretary - Remote Support & Coordination

Placements24; Durban; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Professional development

Job summary

Placements24 is seeking an experienced Executive Secretary to provide comprehensive remote support to senior leadership. The role focuses on managing complex schedules, coordinating high-level meetings, and handling confidential communications in a fully remote framework.

You will organize calendars, prepare documents, and liaise with internal and external stakeholders to ensure seamless information flow. A proactive, discrete professional with strong MS Office and collaboration tool skills is

Qualifications

• Significant executive secretarial experience with remote work focus.
• Strong organizational skills and multitasking in virtual environments.
• Proficiency in MS Office and virtual collaboration tools.
• Excellent written and verbal communication, discreet handling of information.
• Ability to work autonomously and anticipate executive needs.
• Experience with travel arrangements and expense reconciliation.
• Stable internet connection and dedicated remote workspace.

Responsibilities

• Manage CEO and senior executives' calendars and travel.
• Prepare confidential correspondence, reports, and presentations.
• Coordinate board meetings and high-level events.
• Screen and direct communications with professionalism.
• Prepare briefing materials for decision-making.
• Maintain confidentiality of sensitive information.
• Liaise with internal/external partners to ensure information flow.
• Develop and maintain digital filing systems.
• Provide proactive administrative support to executives.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Remote work capability

Discretion/confidentiality

Research and briefing preparation

Proactive initiative

Education

Tertiary qualification or certification

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Zoom

Microsoft Teams

Google Workspace

Job description

Placements24 is seeking an experienced Executive Secretary to provide comprehensive remote support to senior leadership. The role focuses on managing complex schedules, coordinating high-level meetings, and handling confidential communications in a fully remote framework.

You will organize calendars, prepare documents, and liaise with internal and external stakeholders to ensure seamless information flow. A proactive, discrete professional with strong MS Office and collaboration tool skills is