Senior Executive Secretary & Office Operations Lead

Trending Talent Solutions; Rustenburg; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Trending Talent Solutions in Rustenburg is seeking an Executive Assistant to the Managing Director with strong secretarial experience. You will support executives, manage the office and coordinate administrative workflows to ensure smooth daily operations.

Responsibilities include calendar management, meeting minutes, travel arrangements, visitor handling, and cross-team coordination. The role requires advanced MS Office skills, proven organisational ability and professional communication with

Qualifications

• Matric with secretarial certificate/diploma preferred.
• Minimum 5 years secretarial-related working experience.
• Advanced MS Office skills: Word, Excel, PowerPoint and Outlook; advanced PowerPoint certificate.

Responsibilities

• Executive support and office management: manage reception workload, coordinate security, attend meetings and document actions.
• Provide support to Executive and Management teams: handle credit card submissions, courier, travel arrangements and leave workflows.
• Diary and calendar management for teams; coordinate boardroom scheduling and reminders.
• Supervise office cleaning and facilities; coordinate signage, artwork and office culture.
• Handle calls and visitors; prepare agendas, minutes and coordinate events.
• Manage workflows (monthly, quarterly, ad hoc) and alert relevant parties of deadlines.
• Arrange business travel, accommodation, venues and meals; administer vehicle logs and claims.
• File and safeguard reports, minutes, contracts and KPI data; ensure reporting compliance.

Skills

Executive support

Office coordination

Stakeholder comms

Education

Matric; secretarial certificate/diploma

Secretarial course/training

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Trending Talent Solutions in Rustenburg is seeking an Executive Assistant to the Managing Director with strong secretarial experience. You will support executives, manage the office and coordinate administrative workflows to ensure smooth daily operations.

Responsibilities include calendar management, meeting minutes, travel arrangements, visitor handling, and cross-team coordination. The role requires advanced MS Office skills, proven organisational ability and professional communication with