Senior Executive Secretary

Placements24; Richards Bay; On-site; ZAR 420,000 - 630,000; Full time

Benefits offered by this job

Salary commensurate with experience

Close collaboration with senior-lead

Richards Bay-based role in a reputable

Professional development opportunities

Standard employee benefits

Job summary

Placements24 in Richards Bay is seeking a highly skilled Senior Executive Secretary to provide confidential, high-level administrative support to top executives. You will manage complex calendars, coordinate meetings, prepare reports, and oversee travel arrangements on-site.

The ideal candidate has a diploma or degree in administration or business management, 5+ years in an executive support role, and expertise in Microsoft Office and virtual meeting platforms, with a professional, discreet

Qualifications

• A relevant diploma or degree in Administration, Business Management, or a related field.
• Extensive experience (5+ years) as an Executive Secretary or in a similar high-level administrative role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational, multitasking, and time management skills.
• Outstanding written and verbal communication skills.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• High level of professionalism, discretion, and a strong work ethic.
• Experience in the industrial or maritime sector is advantageous.

Responsibilities

• Manage and coordinate complex executive calendars, prioritizing appointments and scheduling meetings.
• Prepare and edit confidential correspondence, reports, presentations, and other essential documents.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Organize and manage executive meetings, prepare agendas, take minutes, and track action items.
• Serve as the primary point of contact for internal and external communications on behalf of executives.
• Handle sensitive information with the utmost confidentiality and discretion.
• Manage expense reports and process invoices for executive departments.
• Conduct research and compile data for executive briefings.
• Maintain and organize electronic and physical filing systems.

Skills

Executive secretarial experience

Organizational skills

Discretion

Written & verbal communication

Education

Diploma in Administration

Degree in Business Management

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

About the Role

Our client, a leading industrial entity situated in the bustling port city of Richards Bay , is seeking to appoint a highly skilled and experienced Senior Executive Secretary. This critical role involves providing comprehensive and confidential administrative support to top-level executives, ensuring the smooth and efficient operation of their offices. The ideal candidate will possess exceptional organizational abilities, meticulous attention to detail, and the discretion necessary to handle sensitive information. You will be instrumental in managing complex schedules, coordinating high-level meetings, preparing detailed reports, and facilitating effective communication. This is an outstanding opportunity for a proactive and professional individual to contribute significantly to a prominent organization within Richards Bay . The role demands a dedicated on-site presence to effectively support executive functions and maintain close collaboration with senior leadership. We are looking for someone who is polished, resourceful, and committed to upholding the highest standards of executive support.

Key Responsibilities

• Manage and coordinate complex executive calendars, prioritizing appointments and scheduling meetings.
• Prepare and edit confidential correspondence, reports, presentations, and other essential documents.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Organize and manage executive meetings, prepare agendas, take minutes, and track action items.
• Serve as the primary point of contact for internal and external communications on behalf of executives.
• Handle sensitive information with the utmost confidentiality and discretion.
• Manage expense reports and process invoices for executive departments.
• Conduct research and compile data for executive briefings.
• Maintain and organize electronic and physical filing systems.

Requirements

• A relevant diploma or degree in Administration, Business Management, or a related field.
• Extensive experience (5+ years) as an Executive Secretary or in a similar high-level administrative role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational, multitasking, and time management skills.
• Outstanding written and verbal communication skills.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• High level of professionalism, discretion, and a strong work ethic.
• Experience in the industrial or maritime sector is advantageous.

Benefits

• Attractive salary commensurate with experience and responsibilities.
• Opportunity to work closely with senior leadership in a key industry.
• Be part of a stable and reputable organization in Richards Bay .
• Access to professional development resources.
• Standard employee benefits.