Administrative Assistant

Placements24; Richards Bay; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Paid time off

On-site parking

Professional development

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, seeks an Administrative Assistant to keep daily operations running smoothly. You will handle correspondence, meetings, travel, filing, and general office tasks with a proactive, detail-oriented approach.

Strong communication, MS Office skills, and the ability to work independently and as part of a team are essential. The role offers a supportive environment with opportunities for professional development and on-site parking.

Qualifications

• Experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• A detail-oriented approach with a commitment to accuracy.
• Ability to work independently and as part of a team.
• Willingness to commute to Richards Bay office daily.

Responsibilities

• Manage office correspondence and answer phones.
• Schedule meetings and travel arrangements.
• Organize filing systems and maintain documents.
• Prepare reports and presentations as required.
• Maintain office supplies and inventory.
• Greet visitors and manage reception area.
• Support onboarding for new employees.
• Assist with data entry and database maintenance.
• Coordinate with vendors for facilities and equipment.
• Provide general administrative support across departments.

Skills

MS Office

Organizational skills

Communication

Time management

Detail-oriented

Team player

Job description

About the Role

Our client is seeking a dedicated and efficient Administrative Assistant to join their growing team in Richards Bay, KwaZulu-Natal . This role is critical to the smooth operation of our client's business, providing essential support across various departments. We are looking for an organized, proactive individual with excellent communication skills and a keen eye for detail. The ideal candidate will be comfortable managing a variety of administrative tasks, supporting daily operations, and contributing to a positive and productive work environment. This position requires a hands-on approach and a commitment to providing high-quality administrative support in a dynamic office setting. As a key member of the team, you will be integral to maintaining operational efficiency and supporting strategic objectives within the Richards Bay area.

Key Responsibilities

• Manage office correspondence, including answering phones, responding to emails, and handling mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Maintain and organize filing systems, both physical and digital, ensuring easy access to important documents.
• Prepare reports, presentations, and other documents as required, ensuring accuracy and timely delivery.
• Manage office supplies inventory, order stock as needed, and ensure the office is well-equipped.
• Greet visitors, direct them to appropriate personnel, and maintain a welcoming reception area.
• Assist with data entry and maintain databases, ensuring information is up-to-date and accurate.
• Coordinate with vendors and service providers to ensure the smooth running of office equipment and facilities.
• Support the onboarding process for new employees by preparing necessary documentation.
• Perform general administrative tasks and provide support to various departments as needed.

Requirements

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to multitask.
• Excellent written and verbal communication skills.
• A detail-oriented approach with a commitment to accuracy.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and basic administrative procedures.
• Discretion in handling confidential information.
• A positive attitude and a strong work ethic.
• Ability to commute to our Richards Bay office daily.

Benefits

• Our client offers a competitive salary based on experience and a comprehensive benefits package.
• Enjoy the opportunity to work in a stable and supportive environment.
• Access to professional development and training programs.
• Paid time off and sick leave.
• Opportunities for career advancement within the company.
• Regular team social events.
• A positive and collaborative workplace culture.
• On-site parking available.