Senior Executive Administrator

Placements24; Gqeberha; On-site; ZAR 750,000 - 1,200,000; Full time

Benefits offered by this job

Medical aid

Retirement annuity

Study leave

Wellness programs

Job summary

Placements24 in Port Elizabeth seeks a Senior Executive Administrator to support its senior management team with complex calendars, confidential communications, and travel arrangements. The role is central to the executive office, requiring discretion, proactive organization, and professional interaction with stakeholders.

The successful candidate will manage high-level correspondence, coordinate meetings, and handle sensitive information while maintaining orderly records and contributing to

Qualifications

• 7–10 years of experience in an executive administrative support role, preferably supporting C-suite executives.
• Proven experience in managing complex calendars and coordinating executive travel.
• Excellent written and verbal communication skills with a professional tone.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Demonstrated ability to handle sensitive information with discretion and integrity.

Responsibilities

• Manage and coordinate the complex calendars of multiple senior executives, ensuring efficient scheduling and prioritization.
• Prepare and edit high-level correspondence, reports, and presentations with accuracy and professionalism.
• Arrange complex domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Coordinate and provide logistical support for executive meetings, board meetings, and other high-profile events.
• Serve as a primary point of contact, managing communications and inquiries on behalf of executives.
• Handle confidential and sensitive information with the utmost discretion and security protocols.
• Maintain executive filing systems and databases, ensuring organized and accessible records.
• Anticipate executive needs and proactively address potential issues or opportunities.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.
• Streamline administrative processes to enhance productivity and efficiency within the executive function.

Skills

Calendar management

Executive support

Discretion

Professional communication

Microsoft Office

Stakeholder management

Travel coordination

Tools

Microsoft Office Suite

Microsoft Outlook

Calendar tools

Job description

About the Role

Our client, a leading financial services institution, is seeking a highly competent and experienced Senior Executive Administrator to provide comprehensive support to their senior management team in Port Elizabeth. This role is crucial for ensuring the smooth and efficient operation of the executive office. The Senior Executive Administrator will manage complex schedules, handle confidential communications, coordinate meetings and travel, and serve as a key point of contact for stakeholders. The ideal candidate will demonstrate impeccable organizational skills, superior communication abilities, and a proactive, discreet approach to all tasks. This is an excellent opportunity to join a reputable organization in Port Elizabeth and play a vital role in supporting its leadership.

Key Responsibilities

• Manage and coordinate the complex calendars of multiple senior executives, ensuring efficient scheduling and prioritization.
• Prepare and edit high-level correspondence, reports, and presentations with accuracy and professionalism.
• Arrange complex domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Coordinate and provide logistical support for executive meetings, board meetings, and other high-profile events.
• Serve as a primary point of contact, managing communications and inquiries on behalf of executives.
• Handle confidential and sensitive information with the utmost discretion and security protocols.
• Maintain executive filing systems and databases, ensuring organized and accessible records.
• Anticipate executive needs and proactively address potential issues or opportunities.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.
• Streamline administrative processes to enhance productivity and efficiency within the executive function.

Requirements

• A minimum of 7-10 years of experience in an executive administrative support role, preferably supporting C-suite executives in Port Elizabeth.
• Proven experience in managing complex calendars and coordinating executive travel.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills, with a professional tone.
• Demonstrated ability to handle sensitive information with discretion and integrity.
• Strong interpersonal skills, with the ability to build and maintain relationships at all levels.
• Proactive and resourceful problem-solving abilities.
• Ability to multitask and thrive in a fast-paced, demanding environment.
• A professional, polished demeanor and a strong work ethic.

Benefits

Our client offers a highly competitive salary, reflecting the seniority and responsibilities of this role, along with a comprehensive benefits package. This includes excellent medical aid options, a retirement annuity, and generous performance-related incentives. Working in Port Elizabeth, employees will have access to a modern office environment, continuous professional development opportunities, and a supportive team culture. We are committed to fostering employee growth and well-being, offering a stimulating career path within a leading financial institution. Additional perks may include study leave and employee wellness programs.