Senior Executive Assistant to Founders — Travel, Projects & Ops

CareerCare-SA; KwaZulu-Natal; On-site; ZAR 167,000 - 257,000; Full time

Job summary

CareerCare-SA in Lidgetton, Midlands, KZN is seeking an experienced Executive Personal Assistant to provide trusted executive, administrative and operational support to the Founder and Directors. This hands-on role requires proactivity, discretion and the ability to manage multiple priorities independently.

You will coordinate complex diaries, domestic and international travel, prepare reports and documentation, handle procurement and supplier liaison, and ensure confidential records are

Qualifications

• 5+ years' experience as an Executive Personal Assistant supporting senior executives.
• Proven experience managing complex diaries and executive schedules.
• Experience coordinating domestic and international travel and visas.
• Experience in procurement, supplier coordination and administration.
• Previous project coordination experience.
• Strong Microsoft Office and communication skills.

Responsibilities

• Provide executive and personal support to the Founder and Directors.
• Manage complex diaries, meetings, appointments and schedules.
• Coordinate domestic and international travel, including flights, accommodation and visas.
• Prepare correspondence, reports, presentations, quotations and documentation.
• Manage procurement, suppliers, quotations, payments and expenditure tracking.
• Coordinate projects, facilities, vehicles, maintenance and general operational requirements.
• Liaise with suppliers, contractors and service providers on behalf of management.
• Maintain accurate records and confidential documentation while ensuring tasks and deadlines are followed through to completion.

Skills

Executive support

Diary management

Travel coordination

Procurement

Project coordination

MS Office

Communication skills

Organization

Tools

Microsoft Office

Job description

CareerCare-SA in Lidgetton, Midlands, KZN is seeking an experienced Executive Personal Assistant to provide trusted executive, administrative and operational support to the Founder and Directors. This hands-on role requires proactivity, discretion and the ability to manage multiple priorities independently.

You will coordinate complex diaries, domestic and international travel, prepare reports and documentation, handle procurement and supplier liaison, and ensure confidential records are