Strategic Executive Assistant & Operations Partner

Ultra Personnel; Centurion; On-site; ZAR 420,000 - 580,000; Full time

Job summary

Ultra Personnel in Centurion, South Africa, seeks an experienced Executive Assistant to provide proactive, high‑level support to the Executive Directors and senior management. You will manage complex diaries, coordinate travel, prepare board packs and safeguard confidential documentation.

The role demands exceptional organisation, discretion and strong tech skills with Microsoft 365; you will coordinate projects, interact with stakeholders and drive administrative excellence in a fast‑paced

Qualifications

• Essential: Grade 12; relevant qualification; minimum 5 years supporting senior executives; complex diary management; travel coordination; financial administration; advanced Microsoft 365.

Responsibilities

• Deliver executive administrative services.
• Provide executive operational support.
• Manage executive governance and business documentation.
• Coordinate executive projects and strategic initiatives.
• Manage executive travel, logistics and events.
• Provide executive financial and commercial administration.
• Manage executive stakeholder interfaces.
• Coordinate approved executive personal administration.
• Drive continuous improvement through technology and administrative excellence.

Skills

Diary management

Travel coordination

Financial administration

Microsoft 365

Planning

Organisation

Communication

Stakeholder management

Attention to detail

Education

Grade 12

Relevant qualification

Tools

Microsoft 365

ERP/SharePoint

Job description

Ultra Personnel in Centurion, South Africa, seeks an experienced Executive Assistant to provide proactive, high‑level support to the Executive Directors and senior management. You will manage complex diaries, coordinate travel, prepare board packs and safeguard confidential documentation.

The role demands exceptional organisation, discretion and strong tech skills with Microsoft 365; you will coordinate projects, interact with stakeholders and drive administrative excellence in a fast‑paced