Senior Event Planner & Coordinator

Placements24; Gqeberha; Hybrid; ZAR 380,000 - 520,000; Full time

Benefits offered by this job

Hybrid work model

Networking opportunities with high‑cal

Training and development

Reimbursement of approved expenses

Bonuses based on performance

Exposure to high-profile events

Job summary

Placements24 is seeking a Senior Event Planner & Coordinator in Port Elizabeth, Eastern Cape, to conceptualize, plan, and execute corporate functions, conferences, weddings, and social events. The role combines on-site event execution with remote planning, requiring strong organization and client communication.

You will manage budgets, vendors, timelines, and creative concepts while delivering memorable experiences for high-profile clients in a fast-paced environment.

Qualifications

• Minimum of 5 years of experience in event planning and coordination, preferably within an agency or corporate setting.
• Proven track record of successfully planning and executing diverse types of events.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Creative thinking and problem-solving skills.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively in a hybrid model, balancing remote and on-site responsibilities.
• Flexibility to work evenings and weekends as required by event schedules.
• A passion for creating memorable and impactful events.

Responsibilities

• Plan, organize, and execute a variety of events, including corporate functions, conferences, weddings, and social gatherings.
• Liaise with clients to understand their event objectives, vision, and budget constraints.
• Develop detailed event plans, timelines, and logistical arrangements.
• Source and manage relationships with vendors, suppliers, and venues, negotiating contracts and ensuring quality service.
• Create and manage event budgets, tracking expenses and ensuring profitability.
• Oversee event set-up, execution, and breakdown, ensuring all aspects run smoothly.
• Provide on-site event management and support, troubleshooting any issues that arise.
• Develop creative concepts and themes for events to enhance client experience.
• Manage guest lists, invitations, and RSVP tracking.
• Conduct post-event evaluations and prepare reports for clients and management.

Skills

Organizational skills

Negotiation

Vendor management

Creativity

Communication

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a leading event management company based in Port Elizabeth, Eastern Cape, is seeking a highly organized and creative Senior Event Planner & Coordinator. This role is pivotal in conceptualizing, planning, and executing a wide range of events, from corporate functions and conferences to weddings and social gatherings, ensuring seamless and memorable experiences for clients. The successful candidate will possess exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple projects simultaneously in a fast-paced environment. As a hybrid role, you will have the flexibility to manage certain aspects of event planning remotely, while also being present on-site in Port Elizabeth, Eastern Cape for client meetings, site inspections, and event execution. You will work closely with clients to understand their vision, develop budgets, manage vendors, and oversee all logistical aspects to bring events to life. Your expertise in creative design, logistics management, and client relationship building will be essential to success. This is a fantastic opportunity to join a dynamic team and contribute to the success of high-profile events in the Eastern Cape region. You are expected to bring innovative ideas and a proactive approach to every project undertaken, ensuring client satisfaction and repeat business. The role demands a blend of creativity and meticulous planning to deliver flawless events.

Key Responsibilities

• Plan, organize, and execute a variety of events, including corporate functions, conferences, weddings, and social gatherings.
• Liaise with clients to understand their event objectives, vision, and budget constraints.
• Develop detailed event plans, timelines, and logistical arrangements.
• Source and manage relationships with vendors, suppliers, and venues, negotiating contracts and ensuring quality service.
• Create and manage event budgets, tracking expenses and ensuring profitability.
• Oversee event set-up, execution, and breakdown, ensuring all aspects run smoothly.
• Provide on-site event management and support, troubleshooting any issues that arise.
• Develop creative concepts and themes for events to enhance client experience.
• Manage guest lists, invitations, and RSVP tracking.
• Conduct post-event evaluations and prepare reports for clients and management.

Requirements

• Minimum of 5 years of experience in event planning and coordination, preferably within an agency or corporate setting.
• Proven track record of successfully planning and executing diverse types of events.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Creative thinking and problem-solving skills.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively in a hybrid model, balancing remote and on-site responsibilities.
• Flexibility to work evenings and weekends as required by event schedules.
• A passion for creating memorable and impactful events.

Benefits

• Competitive contract rate, estimated at R per annum (pro-rated for contract duration).
• Potential for contract extension or conversion to full-time.
• Exposure to a diverse range of high-profile events.
• Opportunity to work with a reputable and dynamic event management company.
• Flexibility in work arrangements (hybrid model).
• Networking opportunities within the Port Elizabeth, Eastern Cape event industry.
• Reimbursement for approved business expenses.
• Collaborative team environment.
• Training and development opportunities.
• Performance-based bonuses.