Senior Event Coordinator

Placements24; Rustenburg; On-site; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Competitive compensation

High-profile events

Repeat engagements

Professional growth

Networking opportunities

Job summary

Placements24 in Rustenburg is seeking a Senior Event Coordinator to lead the planning and execution of a diverse range of events. You will manage concepts, budgets, vendors, and on-site operations to deliver memorable experiences.

You will coordinate logistics for conferences, corporate functions, and social gatherings, maintain strong client relations, and report on event outcomes. The role demands meticulous organization, proactive problem-solving, and the ability to juggle multiple projects

Qualifications

• Proven experience as an Event Coordinator or similar role.
• Strong portfolio of successfully managed events.
• Excellent project management, organizational, and time management skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication and interpersonal abilities, with a focus on client relations.

Responsibilities

• Plan, organize, and execute a variety of events, including corporate functions, conferences, and social gatherings.
• Develop event budgets, manage expenditures, and negotiate with vendors for best rates.
• Coordinate logistics: venue, catering, AV, and staffing.
• Oversee event setup, execution, and breakdown for a seamless attendee experience.
• Liaise with clients to understand requirements and provide regular updates.
• Conduct post-event evaluations and generate reports.

Skills

Project management

Organizational skills

Time management

Vendor management

Negotiation

Client relations

Communication

Work under pressure

Event management software

Microsoft Office

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client is seeking an experienced and creative Senior Event Coordinator to manage and execute a diverse range of events in Rustenburg. This role requires meticulous planning, exceptional organizational skills, and a passion for creating memorable experiences. You will be responsible for the end-to-end management of events, from conceptualization and budgeting to vendor management and on-site execution. The successful candidate will possess a keen eye for detail, a proactive approach to problem-solving, and the ability to manage multiple projects simultaneously in a fast-paced environment, ensuring every event meets and exceeds client expectations.

Key Responsibilities

• Plan, organize, and execute a variety of events, including corporate functions, conferences, and social gatherings.
• Develop event budgets, manage expenditures, and negotiate with vendors and suppliers to secure the best rates.
• Coordinate all event logistics, including venue selection, catering, audiovisual equipment, and staffing.
• Oversee event setup, execution, and breakdown, ensuring a seamless experience for all attendees.
• Liaise with clients to understand their requirements and provide regular updates throughout the planning process.
• Conduct post-event evaluations and generate detailed reports to assess success and identify areas for improvement.

Requirements

• Proven experience as an Event Coordinator or similar role, with a strong portfolio of successfully managed events.
• Excellent project management, organizational, and time management skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication and interpersonal abilities, with a focus on client relations.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in event management software and Microsoft Office Suite.

Benefits

• Competitive contract compensation package.
• Opportunity to work on high-profile and diverse events.
• Potential for repeat engagements based on performance.
• Gain valuable experience in a dynamic event management setting.
• Networking opportunities within the events industry.