Senior Event Catering Coordinator

Placements24; Randburg; Hybrid; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Competitive per-annum rate

Job summary

Placements24 is seeking a Senior Event Catering Coordinator for Randburg, Gauteng. The role requires meticulous organization, 4+ years in event coordination or catering management, and a proven ability to deliver exceptional client experiences for high-end events.

You will liaise with clients, coordinate with vendors and internal teams, manage budgets, and ensure flawless on-site execution from planning through post-event follow-up.

Qualifications

• Minimum of 4 years of experience in event coordination or catering management.
• Experience with high-volume or high-end events.
• Excellent client management and communication skills.
• Proficiency in budgeting and vendor negotiation.

Responsibilities

• Serve as the primary point of contact for clients throughout the event planning process.
• Develop detailed event proposals, including menus, staffing, and logistical plans.
• Coordinate with internal teams (kitchen, service staff) and external vendors (florists, entertainers, venues).
• Manage event budgets, track expenses, and ensure profitability.
• Oversee on-site event execution, ensuring adherence to timelines and quality standards.
• Conduct venue site inspections and client meetings.
• Address and resolve any event-day challenges or client concerns promptly.
• Conduct post-event debriefs and client follow-ups.
• Maintain accurate event documentation and records.

Skills

Client relationship management

Event coordination

Budget management

Vendor management

Communication skills

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a high-end catering and events company, is seeking an experienced and meticulous Senior Event Catering Coordinator to manage and execute a diverse portfolio of events in Randburg, Gauteng . This role requires a highly organized individual with exceptional attention to detail, strong client relationship management skills, and a comprehensive understanding of event logistics. You will be responsible for liaising with clients, coordinating with vendors, managing budgets, and ensuring seamless execution from planning to post-event follow-up. The ideal candidate will thrive in a fast-paced environment and have a proven ability to deliver outstanding event experiences for our client's discerning clientele in the Randburg area.

Key Responsibilities

• Serve as the primary point of contact for clients throughout the event planning process.
• Develop detailed event proposals, including menus, staffing, and logistical plans.
• Coordinate with internal teams (kitchen, service staff) and external vendors (florists, entertainers, venues).
• Manage event budgets, track expenses, and ensure profitability.
• Oversee on-site event execution, ensuring adherence to timelines and quality standards.
• Conduct venue site inspections and client meetings.
• Address and resolve any event-day challenges or client concerns promptly.
• Conduct post-event debriefs and client follow-ups.
• Maintain accurate event documentation and records.

Requirements

• Minimum of 4 years of experience in event coordination or catering management, with a focus on high-volume or high-end events.
• Proven track record of successfully planning and executing complex events.
• Excellent client management and communication skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Solid understanding of catering operations, food and beverage service, and event logistics.
• Ability to manage budgets effectively and creatively problem-solve.
• Flexibility to work irregular hours, including evenings and weekends, as dictated by event schedules.
• Must be based in or willing to travel frequently to Randburg, Gauteng .

Benefits

• This contractor role offers a competitive per-annomen wage and the opportunity to work with a leading catering company.
• While benefits are not standard for contract positions, our client offers excellent exposure and potential for future long-term engagements.
• You will gain valuable experience working on prestigious events and collaborating with a highly professional team in Gauteng .