Event Catering Coordinator

Placements24; Randburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Growth opportunities

Dynamic team

Job summary

Placements24 in Randburg, South Africa, is seeking an Event Catering Coordinator to manage client consultations, develop catering proposals, coordinate with culinary and logistics teams, and supervise event timelines. This hybrid role blends on-site client meetings with remote planning tasks.

The ideal candidate will have strong communication, organizational, and customer-service skills, plus 3+ years in event planning or catering management, and a willingness to travel to event sites.

Qualifications

• Minimum 3 years of event planning or catering management experience.
• Strong organizational and project management skills.
• Excellent communication and customer service abilities.
• Ability to travel to event sites and work hybrid schedule.

Responsibilities

• Serve as primary client contact from inquiry to post-event follow-up.
• Translate client needs into detailed catering plans.
• Prepare event proposals with menus, pricing, and logistics.
• Coordinate with culinary team to finalize menus and dietary needs.
• Liaise with venues and suppliers to arrange equipment, décor, staffing.
• Develop event timelines and manage deadlines.
• Oversee setup and execution on event day.
• Manage event budgets and profitability.
• Address client issues promptly and conduct post-event feedback.

Skills

Client communication

Event planning

Budget management

Vendor coordination

Project management

Multitasking

Education

Bachelor's degree

Tools

MS Office

Event management software

Job description

About the Role

Our client, a dynamic and growing catering company based in Randburg, Gauteng , is looking for a highly organized and proactive Event Catering Coordinator. This role is crucial in ensuring the seamless execution of all catering events, from initial client consultation through to event completion. You will be responsible for liaising with clients, developing event proposals, coordinating with the culinary and logistics teams, and managing event timelines. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and a passion for delivering exceptional customer experiences. This hybrid role involves client meetings and site visits in and around Randburg , as well as administrative and planning tasks that can be managed remotely. Join us to help create memorable events and contribute to the success of our vibrant catering business. If you are a meticulous planner with a love for the hospitality industry, this is the perfect opportunity for you.

Key Responsibilities

• Serve as the primary point of contact for clients, from initial inquiry to post-event follow-up.
• Understand client needs and preferences, translating them into detailed catering plans.
• Prepare comprehensive event proposals, including menus, pricing, and logistical details.
• Coordinate with the culinary team to finalize menus and ensure all dietary requirements are met.
• Liaise with event venues and external suppliers to arrange logistics such as equipment, décor, and staffing.
• Develop event timelines and schedules, ensuring all deadlines are met.
• Oversee event setup and execution on the day of the event, ensuring smooth operation.
• Manage event budgets and ensure profitability.
• Address and resolve any client issues or concerns promptly and professionally.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.

Requirements

• Minimum of 3 years of experience in event planning, coordination, or catering management.
• Strong understanding of the catering and event industry.
• Excellent organizational and project management skills.
• Exceptional communication, interpersonal, and customer service skills.
• Ability to multitask, prioritize, and manage time effectively.
• Proficiency in MS Office Suite and event management software.
• A proactive approach and the ability to work well under pressure.
• Must have a valid driver's license and be willing to travel to event sites.
• Bachelor's degree in Hospitality Management, Marketing, or a related field is advantageous.
• Ability to work effectively in a hybrid capacity, balancing on-site and remote responsibilities.

Benefits

• A competitive annual salary of R , plus potential for performance bonuses.
• Opportunity to work with a leading catering company in the bustling Randburg area.
• Be involved in a wide variety of exciting events and client engagements.
• Professional development and opportunities to grow within the company.
• A dynamic and supportive team environment.