Senior Administrative Specialist - Exec Support & Office Ops

Placements24; Rustenburg; On-site; ZAR 400,000 - 600,000; Full time

Benefits offered by this job

Competitive salary package

Medical aid and retirement fund

Professional development & advancement

Stable and supportive work environment

Annual bonuses and recognition

Job summary

Placements24 is seeking a Senior Administrative Specialist to support senior management in our Rustenburg, North West office. You will manage complex admin tasks, coordinate meetings, travel, and communications, and drive efficiency across the admin function.

The role requires at least 7 years of senior admin experience, exceptional organization, confidentiality, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• Minimum of 7 years of experience in a senior administrative or executive assistant role.
• Proven ability to manage complex administrative tasks and projects effectively.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong written and verbal communication skills.
• Experience handling confidential information.
• Diploma or degree in business administration or related field preferred for Rustenburg position.
• Experience in the industrial sector is a plus.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Coordinate and manage complex meetings, including logistics, agendas, and minute-taking.
• Oversee office operations, including managing office supplies, equipment, and vendor relationships.
• Develop and implement administrative procedures and policies to enhance efficiency.
• Manage and maintain critical documentation and records with meticulous attention to detail.
• Prepare detailed reports, presentations, and other documents for senior management.
• Assist in project management tasks, tracking progress and ensuring deadlines are met.
• Liaise with internal departments and external stakeholders to ensure smooth communication.
• Handle confidential information with the highest degree of integrity and discretion.
• Mentor and provide guidance to junior administrative staff as needed.

Skills

Calendar management

Travel arrangements

Meeting coordination

Office administration

Communication

Project management

Mentoring

Discretion

Education

Diploma or degree in business administration

Tools

Microsoft Office

Adobe Acrobat

Job description

Placements24 is seeking a Senior Administrative Specialist to support senior management in our Rustenburg, North West office. You will manage complex admin tasks, coordinate meetings, travel, and communications, and drive efficiency across the admin function.

The role requires at least 7 years of senior admin experience, exceptional organization, confidentiality, and proficiency in Microsoft Office and Adobe Acrobat.