Senior Administrative Specialist

Placements24; Randfontein; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Professional development opportunities

Stable work environment in Rustenburg

Bonuses and recognition

Job summary

Placements24 is seeking a Senior Administrative Specialist to join our client in Rustenburg, North West. You will provide advanced administrative support to senior management, manage calendars, travel, meetings, and documentation, and oversee office operations to ensure efficiency.

Your 7+ years of experience, strong organizational and communication skills, and ability to handle confidential information will help drive operational excellence in a structured corporate environment.

Qualifications

• Minimum of 7 years in a senior administrative or executive assistant role.
• Experience managing complex administrative tasks and projects.
• Strong organizational, time management and prioritization skills.
• Proven ability to handle confidential information with integrity.
• Experience in the industrial sector is a plus.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements and correspondence.
• Coordinate and manage complex meetings, including logistics, agendas and minute-taking.
• Oversee office operations, including supplies, equipment and vendor relationships.
• Develop and implement administrative procedures to enhance efficiency.
• Maintain critical documentation and records with meticulous attention to detail.
• Prepare detailed reports, presentations and documents for senior management.
• Assist in project management tasks and track deadlines.
• Liaise with internal departments and external stakeholders for smooth communication.
• Mentor and guide junior administrative staff as needed.
• Handle confidential information with the highest degree of integrity and discretion.

Skills

Calendar management

Travel arrangements

Minute-taking

Organizational skills

Time management

Prioritization

Communication

Confidential information handling

Independent work

Team collaboration

Problem solving

Proactive approach

Leadership potential

Education

Business administration degree or diploma

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Adobe Acrobat

Job description

About the Role

Our client, a leading industrial firm, is seeking an experienced and highly capable Senior Administrative Specialist to join their team in **Rustenburg**, **North West**. This role is crucial for providing advanced administrative support to senior management and ensuring the seamless operation of the administrative functions within the **Rustenburg** office. You will play a key role in managing complex administrative projects and contributing to operational efficiency. This position requires a dedicated professional who thrives in a structured environment and possesses a strong understanding of corporate administrative procedures. We are committed to providing a stable and rewarding career path for our employees, fostering a culture of excellence and collaboration within the **North West** region.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Coordinate and manage complex meetings, including logistics, agendas, and minute-taking.
• Oversee office operations, including managing office supplies, equipment, and vendor relationships.
• Develop and implement administrative procedures and policies to enhance efficiency.
• Manage and maintain critical documentation and records with meticulous attention to detail.
• Prepare detailed reports, presentations, and other documents for senior management.
• Assist in project management tasks, tracking progress and ensuring deadlines are met.
• Liaise with internal departments and external stakeholders to ensure smooth communication.
• Handle confidential information with the highest degree of integrity and discretion.
• Mentor and provide guidance to junior administrative staff as needed.

Requirements

• Minimum of 7 years of experience in a senior administrative or executive assistant role.
• Proven ability to manage complex administrative tasks and projects effectively.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong written and verbal communication skills.
• Demonstrated experience in handling confidential information.
• Experience in the industrial sector is a plus.
• Ability to work independently with minimal supervision and as a collaborative team member.
• Strong problem-solving skills and a proactive approach to tasks.
• A relevant diploma or degree in business administration or a related field is preferred for this **Rustenburg** position.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive medical aid and retirement fund benefits.
• Opportunities for professional development and advancement within the company.
• A stable and supportive work environment in **Rustenburg**, **North West**.
• Participation in key company projects and initiatives.
• Annual performance bonuses and recognition awards.