Executive Administrative Support Specialist

Placements24; Randfontein; Hybrid; ZAR 420,000 - 640,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits package

Professional development opportunities

Job summary

Placements24 is seeking an Executive Administrative Support Specialist in Rustenburg to assist senior leaders with calendars, travel, and confidential tasks. You will prepare board materials and high-level correspondence while coordinating complex meetings and logistics.

The role emphasizes discretion, professionalism, and proactive problem-solving in a dynamic corporate setting. The ideal candidate has significant executive-support experience, stellar organizational skills, and mastery of MS

Qualifications

• Significant experience in an executive administrative support role, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Ability to handle highly sensitive information with utmost discretion.

Responsibilities

• Manage complex and dynamic calendars for multiple executives, including scheduling, rescheduling, and conflict resolution.
• Prepare, proofread, and edit high-level correspondence, reports, presentations, and board materials.
• Act as a primary point of contact, screening and directing calls, emails, and visitors with professionalism.
• Coordinate domestic and international travel arrangements, including complex itineraries, visas, and expense reporting.
• Organize and manage executive meetings, including logistics, agenda preparation, minute-taking, and follow-up actions.
• Maintain strict confidentiality of all executive and company information.
• Manage and organize filing systems for easy retrieval (physical and digital).
• Assist with ad-hoc projects and research tasks as assigned by executives.
• Support in planning and execution of executive-level events and offsites.
• Ensure the smooth functioning of the executive office environment.

Skills

Organizational skills

Time management

Communication skills

Discretion

Proactive attitude

Prioritization

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

About the Role Our client, a prominent and respected enterprise located in Rustenburg , North West, is actively seeking a highly skilled and resourceful Executive Administrative Support Specialist. This critical role provides essential support to C-level executives and senior management, ensuring the efficient and effective operation of high-level business functions. The ideal candidate will be a master of organization, possess impeccable communication skills, and demonstrate a proactive, solution-oriented mindset. This is an exceptional opportunity for a seasoned professional to contribute to a leading company, gain invaluable experience, and advance their career within a dynamic and demanding environment. You will be entrusted with sensitive information and key logistical tasks, making your role indispensable to the executive team's success in Rustenburg .

Key Responsibilities

• Manage complex and dynamic calendars for multiple executives, including scheduling, rescheduling, and conflict resolution.
• Prepare, proofread, and edit high-level correspondence, reports, presentations, and board materials.
• Act as a primary point of contact, screening and directing calls, emails, and visitors with professionalism.
• Coordinate domestic and international travel arrangements, including complex itineraries, visas, and expense reporting.
• Organize and manage executive meetings, including logistics, agenda preparation, minute-taking, and follow-up actions.
• Maintain strict confidentiality of all executive and company information.
• Manage and organize physical and digital filing systems for easy retrieval.
• Assist with ad-hoc projects and research tasks as assigned by executives.
• Support in the planning and execution of executive-level events and offsites.
• Ensure the smooth functioning of the executive office environment.

Requirements

• Significant experience in an executive administrative support role, preferably supporting C-suite executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Exceptional organizational, time management, and prioritization skills.
• Outstanding written and verbal communication abilities.
• Demonstrated ability to handle highly sensitive and confidential information with utmost discretion.
• Experience in complex travel coordination and expense management.
• Proactive, resourceful, and capable of anticipating needs.
• Ability to work effectively under pressure and meet tight deadlines.
• A professional demeanor and polished presentation.
• Local candidates in or near Rustenburg are strongly preferred.

Benefits

• Highly competitive salary reflective of executive-level support.
• Prime opportunity to work with influential leaders in a major industry.
• Hybrid work arrangement offering excellent work-life balance.
• Comprehensive benefits package.
• Continuous learning and professional development opportunities.
• A stimulating and challenging work environment in Rustenburg .
• Be a valued member of a respected corporate entity.