Executive Administrative Officer

Placements24; Randfontein; On-site; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Close work with senior leadership

Professional development opportunities

Structured office environment

Benefits and leave

Job summary

Placements24 is seeking an Executive Administrative Officer to support senior leadership in Rustenburg, North West. This on-site role requires proactive, detail-oriented professionals capable of managing calendars, travel, and communications with discretion.

The ideal candidate will bring extensive experience in executive administration, advanced MS Office skills, and a proven ability to coordinate complex tasks in a fast-paced office environment. A tertiary qualification is highly desirable.

Qualifications

• Extensive experience in an executive administrative or senior administrative role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Superior written and verbal communication skills.
• Proven ability to handle sensitive information with utmost confidentiality.
• Strong interpersonal skills and ability to interact with all levels of staff and external visitors.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• A relevant tertiary qualification is highly desirable.
• Experience with database management and office productivity software.

Responsibilities

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Prepare meeting agendas, take minutes, and track action items diligently.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Draft, proofread, and edit professional correspondence, reports, and presentations.
• Oversee the organization and maintenance of physical and digital filing systems.
• Act as a primary point of contact for internal and external communications directed to executives.
• Assist with budget preparation, expense reporting, and invoice processing.
• Manage office supplies and ensure the efficient operation of office equipment.
• Facilitate the onboarding of new staff members by preparing necessary documentation.
• Ensure strict confidentiality and discretion in all administrative tasks.

Skills

Executive calendar management

Budget & expense processing

Office administration

Communication skills

Confidentiality

Problem solving

Multitasking

Education

Relevant tertiary qualification

Tools

MS Office

Database management

Job description

About the Role Our client is seeking a highly competent and experienced Executive Administrative Officer to manage the administrative operations and provide comprehensive support to senior leadership within their **Rustenburg, North West** office. This critical role demands exceptional organizational skills, impeccable attention to detail, and the ability to handle a wide range of responsibilities with professionalism and efficiency. The ideal candidate will be proactive, resourceful, and adept at anticipating the needs of executives. This is an office-based position, requiring consistent presence to ensure the smooth running of daily business functions and to act as a key liaison between executives and other staff members. We are looking for a dedicated individual committed to maintaining the highest standards of administrative excellence.

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Prepare meeting agendas, take minutes, and track action items diligently.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Draft, proofread, and edit professional correspondence, reports, and presentations.
• Oversee the organization and maintenance of physical and digital filing systems.
• Act as a primary point of contact for internal and external communications directed to executives.
• Assist with budget preparation, expense reporting, and invoice processing.
• Manage office supplies and ensure the efficient operation of office equipment.
• Facilitate the onboarding of new staff members by preparing necessary documentation.
• Ensure strict confidentiality and discretion in all administrative tasks.

Requirements

• Extensive experience in an executive administrative or senior administrative role.
• Exceptional organizational, time-management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Superior written and verbal communication skills.
• Proven ability to handle sensitive information with utmost confidentiality.
• Strong interpersonal skills and the ability to interact effectively with all levels of staff and external visitors.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• A relevant tertiary qualification is highly desirable.
• Experience with database management and office productivity software.

Benefits

• Competitive annual salary.
• Opportunity to work closely with senior leadership in **Rustenburg**.
• Professional development and training opportunities.
• A structured and professional office environment.
• Contribution to a company with a strong presence in the North West region.
• Paid leave and other statutory benefits.