Senior Administrative Specialist

Placements24; Pretoria; Hybrid; ZAR 360.000 - 540.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Medical aid and retirement fund

Generous annual leave and paid sick-le

Professional development opportunities

Collaborative work environment

Zusammenfassung

Placements24 is seeking a seasoned Senior Administrative Specialist for our Pretoria, Gauteng office to enhance operational efficiency within a reputable legal firm. You will support partners and legal teams, manage complex calendars, prepare documents, and ensure confidentiality in a hybrid work setting.

The role requires at least five years in a senior administrative capacity, excellent organizational and communication skills, and proficiency with Microsoft Office and legal software.

Qualifikationen

• Minimum of 5 years of experience in administrative roles, preferably in legal or professional services.
• Strong calendar, file, and document-management capabilities with meticulous attention to detail.
• Proven ability to handle confidential information with discretion.

Aufgaben

• Manage complex calendars for partners and legal teams, including meetings and court dates.
• Prepare, proofread, and finalize legal documents and correspondence.
• Coordinate travel arrangements and itineraries.
• Assist with case management, file organization, and deadline tracking.
• Liaise with clients, opposing counsel, and court personnel with professionalism.
• Process expense reports and invoices accurately and timely.
• Maintain physical and digital filing systems per firm standards.
• Conduct legal research as requested.
• Support office operations and staff.

Kenntnisse

Calendar management

MS Office

Legal software

Communication skills

Discretion and confidentiality

Independent work

Hybrid work adaptability

Ausbildung

Bachelor's degree preferred

Legal assistant certification (advantage)

Tools

Microsoft Office Suite

Legal research software

Jobbeschreibung

About the Role Our client, a reputable legal firm, is seeking a seasoned Senior Administrative Specialist to enhance operational efficiency within their Pretoria, Gauteng, ZA office. This role demands a high level of professionalism, organizational acumen, and the ability to manage complex administrative functions. You will provide critical support to partners and legal teams, ensuring seamless workflow and adherence to firm-wide standards. The ideal candidate is proactive, detail-oriented, and possesses strong interpersonal skills, capable of navigating a demanding professional environment. This hybrid position offers a dynamic work experience, combining essential in-office collaboration with the flexibility of remote work, allowing for a productive and balanced career. We are looking for an experienced professional who can take ownership of tasks, anticipate needs, and contribute positively to the firm's success in Pretoria, Gauteng, ZA.

Key Responsibilities

• Manage complex calendars for partners and legal teams, including scheduling meetings, court dates, and client appointments.
• Prepare, proofread, and finalize legal documents, correspondence, and reports with meticulous attention to detail.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Assist with case management support, including file organization, document retrieval, and deadline tracking.
• Liaise with clients, opposing counsel, and court personnel, maintaining professional communication.
• Process expense reports and invoices accurately and in a timely manner.
• Organize and maintain physical and digital filing systems according to firm protocols.
• Conduct legal research and gather information as requested by legal professionals.
• Manage office supplies and equipment, ensuring operational readiness.
• Provide general administrative support to the office and its staff.

Requirements

• Minimum of 5 years of experience as an Administrative Specialist or in a similar role, preferably within a legal or professional services environment.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software.
• Excellent written and verbal communication skills.
• High degree of discretion and confidentiality in handling sensitive legal matters.
• Strong problem-solving skills and the ability to work independently.
• Ability to adapt to changing demands and work effectively in a hybrid environment.
• Legal assistant or paralegal certification is a significant advantage.
• Familiarity with the Pretoria, Gauteng, ZA legal landscape is beneficial.
• High school diploma or equivalent; Bachelor's degree preferred.

Benefits

• Annual salary of ZAR .
• Hybrid work model offering flexibility between office and remote work.
• Comprehensive medical aid and retirement fund benefits.
• Generous annual leave and paid sick leave.
• Opportunities for professional development and continuing education.
• Collaborative and supportive work environment within a respected legal practice.