Junior Legal Secretary - Hybrid

Placements24; Kempton Park; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Provident fund

Paid annual leave

Mentorship and training

Job summary

Placements24 is seeking a diligent and organized Junior Legal Secretary to support attorneys and paralegals in a Gauteng-based firm. The role blends in-office presence with remote work, enabling a balanced schedule while contributing to day-to-day operations and client interactions.

You will manage calendars, prepare legal documents, and assist with billing and research. Strong typing, MS Office proficiency, and confidentiality are essential for success in this supportive legal environment.

Qualifications

• Typing and document preparation with high accuracy.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive secretarial and administrative support to attorneys and paralegals.
• Manage and maintain attorney calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, faxes, and mail, and ensure timely distribution.
• Prepare, format, and proofread legal documents, correspondence, and court filings with accuracy.
• Organize and maintain filing systems, ensuring confidentiality and easy retrieval.
• Conduct legal research and gather necessary documentation as directed by attorneys.
• Assist with client communication, scheduling consultations, and managing client inquiries with professionalism.
• Prepare and manage expense reports and billing statements.
• Handle general office duties, including answering phones and greeting clients.
• Support the team in trial preparation and court attendance as needed.

Skills

Typing

Organizational skills

Communication

Discretion

Education

Legal Secretarial Studies or Administrative Management

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a distinguished legal practice located in Tembisa, Gauteng, ZA, is seeking a diligent and organized Junior Legal Secretary to provide essential administrative and secretarial support. This role offers a fantastic opportunity for an aspiring legal professional to gain valuable experience within a reputable firm. The position requires a proactive individual with excellent attention to detail and strong communication skills. You will play a crucial role in ensuring the smooth day-to-day operation of the legal team, supporting attorneys in managing their caseloads and client interactions. This role will involve a hybrid work arrangement, combining in-office presence with remote flexibility, allowing for a balanced work-life integration. The successful candidate will be part of a supportive environment that encourages growth and professional development.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to attorneys and paralegals.
• Manage and maintain attorney calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, faxes, and mail, and ensure timely distribution.
• Prepare, format, and proofread legal documents, correspondence, and court filings with accuracy.
• Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of information.
• Conduct legal research and gather necessary documentation as directed by attorneys.
• Assist with client communication, scheduling consultations, and managing client inquiries with professionalism.
• Prepare and manage expense reports and billing statements.
• Handle general office duties, including answering phones, greeting clients, and managing office supplies.
• Support the team in trial preparation and court attendance as needed.

Requirements

• A relevant qualification in Legal Secretarial Studies or Administrative Management is advantageous.
• Proven experience as a Legal Secretary or in a similar administrative role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent typing skills and familiarity with legal terminology and documentation.
• Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
• Exceptional written and verbal communication skills, with a keen eye for detail.
• Ability to handle confidential information with discretion and integrity.
• Familiarity with legal billing software is a plus.
• A proactive attitude and a willingness to learn and take on new responsibilities.
• Must be able to commute to our offices in Tembisa, Gauteng, ZA for the in-office portion of the hybrid schedule.

Benefits

• Competitive starting salary based on qualifications and experience.
• Opportunity to work in a respected legal firm with a strong client base.
• Exposure to various areas of legal practice.
• Mentorship and training from experienced legal professionals.
• Contributions to a provident fund.
• Paid annual leave.
• Potential for advancement within the firm.