Virtual Administrative Assistant

Employmate Limited; Cape Town; Remote; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Fully remote working arrangement

Competitive salary and benefitspackage

Retirement plan

Generous annual leave and companyholid

Professional development and training

Supportive virtual team environment

Access to modern remote work tech

Career advancement opportunities

Job summary

Employmate Limited in Cape Town, Western Cape, is seeking an experienced Administrative Assistant to support a team of lawyers and paralegals in a fully remote role. You will manage calendars, prepare documents, handle correspondence, and maintain confidential client files with meticulous detail.

The ideal candidate will have 3+ years in a legal or professional services setting, strong communication skills, and proficiency in Microsoft Office and legal practice management software.

Qualifications

• High school diploma or equivalent; a certificate or diploma in legal or administrative studies is preferred.
• 3+ years of administrative assistant experience in a legal or professional services environment.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize in a remote environment.
• Discretion and ability to handle confidential information.
• Proactive, self-motivated, and able to work independently.

Responsibilities

• Provide administrative support to lawyers and paralegals.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit legal documents, correspondence, and reports.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain and organize client files, ensuring confidentiality and accuracy.
• Conduct legal research and assist with case preparation as needed.
• Process billing and expense reports.
• Coordinate with court clerks, opposing counsel, and other parties.
• Manage office supplies and ensure the smooth functioning of remote administrative operations.
• Assist with other tasks and projects as assigned by legal staff.

Skills

Excellent organizational skills

Strong written and verbalcommunication

Multitasking abilities

Discretion and confidentiality

Proactive and self-motivated

Remote work adaptability

Education

High school diploma

Certificate or diploma in legal/administrative studies

Tools

Microsoft Office Suite

Legal practice management software

Job description

About the Role

Our client, a leading firm in the legal sector based in Cape Town, Western Cape, is seeking a highly efficient and detail-oriented Administrative Assistant. This position offers a fully remote work arrangement, allowing you to contribute to a prestigious organization from the convenience of your home office. The Administrative Assistant will provide comprehensive support to legal professionals, managing schedules, handling correspondence, and maintaining confidential client information.

Key Responsibilities

• Provide comprehensive administrative support to lawyers and paralegals.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit legal documents, correspondence, and reports.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain and organize client files, ensuring confidentiality and accuracy.
• Conduct legal research and assist with case preparation as needed.
• Process billing and expense reports.
• Coordinate with court clerks, opposing counsel, and other parties.
• Manage office supplies and ensure the smooth functioning of remote administrative operations.
• Assist with other tasks and projects as assigned by legal staff.

Requirements

• High school diploma or equivalent; a certificate or diploma in legal or administrative studies is preferred.
• A minimum of 3 years of experience in an administrative assistant role, preferably within a legal or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively in a remote environment.
• Discretion and ability to handle confidential information with professionalism.
• Proactive and self-motivated with the ability to work independently.
• Familiarity with the Cape Town legal landscape is an advantage.

Benefits

• Fully remote working arrangement, offering excellent flexibility.
• Competitive salary and benefits package.
• Opportunity to work with a respected legal practice.
• Contribution to a comprehensive retirement plan.
• Generous annual leave and company holidays.
• Professional development and training opportunities.
• Supportive virtual team environment.
• Access to modern remote work technology and tools.
• Potential for career advancement within the firm.