Legal Administrator

Placements24; Bloemfontein; Hybrid; ZAR 100,000 - 145,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Development opportunities

Exposure to varied law practice

Training opportunities

Supportive environment

Job summary

Placements24 is seeking a highly organized Legal Administrator in Bloemfontein to support a busy legal team. The role blends in-office collaboration with remote duties, ensuring efficient day-to-day operations, from scheduling and filing to document preparation and client intake.

You will manage calendars, handle correspondence, assist with pleadings and contracts, and support billing with the accounts team. A strong eye for detail and confidentiality is essential in this hybrid environment.

Qualifications

• High school diploma or equivalent; legal secretarial/paralegal qualification is advantageous.
• Minimum of 3 years' experience in a legal administrative or secretarial role.
• Proficiency in Microsoft Office Suite.
• Strong understanding of legal terminology and procedures.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a hybrid work environment.
• Discretion and professionalism handling sensitive information.
• Experience with legal practice management software is a plus.

Responsibilities

• Manage attorneys' calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Organize and maintain physical and digital legal files in an accurate and systematic manner.
• Assist in the preparation and formatting of legal documents, such as pleadings, contracts, and affidavits.
• Conduct basic legal research and information gathering under supervision.
• Process client intake forms and maintain client databases.
• Manage billing and invoicing processes, liaising with the accounts department.
• Arrange for court filings and service of legal documents.
• Provide general administrative support to the legal team, including travel arrangements.
• Ensure the confidentiality and security of all client information.

Skills

Organizational skills

Time-management

Written and verbal communication

Multitasking

Discretion

Proactive attitude

Education

High school diploma or equivalent

Legal secretarial or paralegal qualification advantageous

Tools

Microsoft Office Suite

Legal practice management software (advantage)

Job description

About the Role

Our client, a well-established legal practice in Bloemfontein , is seeking a highly organized and efficient Legal Administrator to join their team. This hybrid role requires a balance of in-office presence for key meetings and collaborative tasks, with the flexibility of remote work for independent duties. You will be instrumental in providing comprehensive administrative support to the legal team, ensuring the smooth day-to-day operations of the practice. Responsibilities include managing schedules, handling correspondence, maintaining legal files, and assisting with document preparation. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong understanding of legal procedures and terminology. This is an excellent opportunity for an administrative professional looking to build a career within the legal sector and contribute to a reputable firm in the Free State capital. We value efficiency, professionalism, and a commitment to supporting our legal experts.

Key Responsibilities

• Manage attorneys' calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Organize and maintain physical and digital legal files in an accurate and systematic manner.
• Assist in the preparation and formatting of legal documents, such as pleadings, contracts, and affidavits.
• Conduct basic legal research and information gathering under supervision.
• Process client intake forms and maintain client databases.
• Manage billing and invoicing processes, liaising with the accounts department.
• Arrange for court filings and service of legal documents.
• Provide general administrative support to the legal team, including travel arrangements.
• Ensure the confidentiality and security of all client information.

Requirements

• High school diploma or equivalent; a legal secretarial or paralegal qualification is advantageous.
• Minimum of 3 years of experience in a legal administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong understanding of legal terminology and procedures.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a hybrid work environment.
• Discretion and professionalism in handling sensitive information.
• Experience with legal practice management software is a plus.
• Proactive attitude and willingness to learn.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work model offering flexibility.
• Opportunity to work within a respected legal firm in Bloemfontein .
• Exposure to various areas of law.
• Professional development and training opportunities.
• Supportive and collegial work environment.
• Contribute to the efficient operation of a busy legal practice.