Legal Secretary

Placements24; Pretoria; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

In-office environment in Pretoria

Health insurance coverage

Professional growth opportunities

Supportive team atmosphere

Job summary

Placements24 is seeking a professional and efficient Legal Secretary to join a busy legal practice in Pretoria. You will be the first point of contact for clients, support attorneys with calendars, document management, and billing, all in a traditional office environment.

This role requires excellent organizational skills, discretion with confidential information, and a proactive approach to supporting legal professionals in an in-office setting in central Pretoria.

Qualifications

• Proven experience as a legal secretary or similar administrative role within a law firm.
• Proficiency in Microsoft Office Suite and legal software.
• Excellent typing skills and proofreading.
• Outstanding organizational and time management skills.

Responsibilities

• Manage attorney calendars, schedule appointments, and arrange client meetings.
• Prepare, format, and proofread legal documents, correspondence, and presentations.
• Answer and direct phone calls, manage incoming and outgoing mail, and maintain office filing systems.
• Handle client inquiries and provide exceptional customer service with professionalism and discretion.
• Assist with billing, expense reports, and other administrative tasks as needed.
• Organize and maintain case files, ensuring all documents are accurately filed and readily accessible.

Skills

Proven experience as a legal secretary

Typing speed & accuracy

Attention to detail

Discretion with confidential info

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Legal software

Job description

About the Role

Our client requires a professional and efficient Legal Secretary to join their busy legal practice located in the heart of Pretoria. This role is crucial for maintaining the smooth operation of the legal team, involving extensive administrative support, client interaction, and document management. You will be the first point of contact for many clients and will play a vital part in ensuring the office runs seamlessly. This position demands excellent organizational skills and a proactive approach to supporting legal professionals in a traditional office environment.

Key Responsibilities

• Manage attorney calendars, schedule appointments, and arrange client meetings.
• Prepare, format, and proofread legal documents, correspondence, and presentations.
• Answer and direct phone calls, manage incoming and outgoing mail, and maintain office filing systems.
• Handle client inquiries and provide exceptional customer service with professionalism and discretion.
• Assist with billing, expense reports, and other administrative tasks as needed.
• Organize and maintain case files, ensuring all documents are accurately filed and readily accessible.

Requirements

• Proven experience as a legal secretary or similar administrative role within a law firm.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software.
• Excellent typing skills, attention to detail, and strong proofreading abilities.
• Outstanding organizational and time management skills.
• Professional demeanor, strong work ethic, and ability to handle confidential information with discretion.

Benefits

• Competitive salary based on experience and qualifications.
• Stable, in-office work environment in a prime Pretoria location.
• Comprehensive health insurance coverage.
• Opportunities for professional growth within a reputable firm.
• Supportive team atmosphere and professional development.