Senior Administrative Coordinator

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Competitive salary and benefits

Hybrid work arrangement

Professional development

Career growth opportunities

Job summary

Placements24 is seeking a Senior Administrative Coordinator to streamline administrative functions for the Nelspruit regional office. The role emphasizes multitasking, problem solving, and proactive support for the management team to deliver excellent service.

The ideal candidate has over four years in administrative coordination, strong organizational skills, and proficiency in Microsoft Office. The position supports a hybrid work setup and offers opportunities for professional development

Qualifications

• 4+ years of experience in administrative coordination or similar role (hospitality/tourism preferred).
• Strong organizational and time management skills with prioritization ability.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Experience with CRM systems is a plus.
• Hybrid environment adaptability, in-office and remote work.
• Relevant diploma or certificate in Administration or Business Management.

Responsibilities

• Oversee and coordinate daily administrative tasks to ensure smooth office operations.
• Manage complex scheduling for management, including meetings, travel, and appointments.
• Prepare reports, presentations, and correspondence with high accuracy.
• Maintain organized filing systems, both physical and digital.
• Coordinate internal communications and liaise with external stakeholders.
• Manage office supplies, equipment, and facilities, ensuring they are well-maintained.
• Assist with budget tracking and processing of invoices and expense claims.
• Support the organization of company events and client engagements.
• Ensure compliance with company administrative policies and procedures.
• Identify opportunities for administrative process improvements.

Skills

Organizational skills

Time management

Communication

Discretion

Education

Diploma/Certificate in Administration or Business Management

Tools

Microsoft Office

CRM systems

Job description

About the Role

Our client, a rapidly expanding tourism and hospitality group, is seeking a Senior Administrative Coordinator to manage and streamline administrative functions within their Nelspruit regional office. This role is vital for ensuring the efficient operation of the office and supporting the management team in delivering exceptional service. The ideal candidate will have a strong background in administrative coordination, excellent multitasking abilities, and a proactive approach to problem-solving. This position offers a hybrid work setup, allowing for both in-office collaboration and remote flexibility, contributing to the energetic business environment of Nelspruit.

Key Responsibilities

• Oversee and coordinate daily administrative tasks to ensure smooth office operations.
• Manage complex scheduling for management, including meetings, travel, and appointments.
• Prepare reports, presentations, and correspondence with high accuracy.
• Maintain organized filing systems, both physical and digital, ensuring easy access to information.
• Coordinate internal communications and liaise with external stakeholders.
• Manage office supplies, equipment, and facilities, ensuring they are well-maintained.
• Assist with budget tracking and processing of invoices and expense claims.
• Support the organization of company events and client engagements.
• Ensure compliance with company administrative policies and procedures.
• Identify opportunities for administrative process improvements.

Requirements

• Minimum of 4 years of experience in administrative coordination or a similar role, preferably in the hospitality or tourism sector.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving attitude and attention to detail.
• Experience with customer relationship management (CRM) systems is a plus.
• Adaptability to work in a hybrid environment, managing tasks both in-office and remotely.
• A relevant diploma or certificate in Administration or Business Management.

Benefits

• Competitive salary and benefits package.
• Opportunity to work with a prominent company in the Nelspruit tourism sector.
• Hybrid work arrangement promoting work-life balance.
• Professional development and training opportunities.
• A dynamic and rewarding work environment.
• Potential for career growth within the organization.