Senior Administrative Officer - Projects

Placements24; South Africa; Hybrid; ZAR 320,000 - 520,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund

Annual leave

Job summary

Placements24 in Polokwane, Limpopo, is seeking a highly organized Senior Administrative Officer to support the project management division. You will manage project documentation, coordinate meetings, and assist with budgeting and travel arrangements to ensure timely delivery of infrastructure initiatives.

The role demands proactive communication with clients and contractors, strong discretion, and the ability to juggle multiple projects in a fast-paced environment.

Qualifications

• Proven experience as a Senior Administrative Officer or Project Administrator, preferably in project-based environments.
• Excellent written and verbal English communication; high level of discretion.
• Strong organizational skills with the ability to manage multiple projects simultaneously.

Responsibilities

• Provide high-level administrative support to project managers and the project team.
• Manage project documentation, including contracts, reports, and correspondence, ensuring accuracy and proper filing.
• Coordinate project meetings, prepare agendas, distribute materials, and record minutes.
• Track project timelines and deliverables, flagging any delays or issues.
• Facilitate communication between project team members, clients, and contractors.
• Assist with budget tracking and processing of project-related invoices and expenses.
• Organize and manage project-related travel arrangements.
• Maintain project databases and update project status reports.
• Handle general office administration for the project division.

Skills

Organizational skills

Time management

Communication

Team collaboration

Tools

Microsoft Office

Project management software

Job description

About the Role

Our client, a dynamic infrastructure development company operating in Polokwane , is seeking a highly experienced Senior Administrative Officer to support their expanding project management division. This pivotal role involves managing a wide array of administrative tasks, ensuring seamless coordination and execution of project-related activities. You will be instrumental in supporting project managers, maintaining project documentation, and facilitating communication across multiple stakeholders. The ideal candidate is exceptionally organized, possesses strong communication skills, and thrives in a fast-paced, project-driven environment. This is an exciting opportunity to contribute to significant developments in Limpopo and advance your career within a reputable organization. We seek a candidate who is proactive, detail-oriented, and capable of handling complex administrative challenges.

Key Responsibilities

• Provide high-level administrative support to project managers and the project team.
• Manage project documentation, including contracts, reports, and correspondence, ensuring accuracy and proper filing.
• Coordinate project meetings, prepare agendas, distribute materials, and record minutes.
• Track project timelines and deliverables, flagging any potential delays or issues.
• Facilitate communication between project team members, clients, and contractors.
• Assist with budget tracking and processing of project-related invoices and expenses.
• Organize and manage project-related travel arrangements.
• Maintain project databases and update project status reports.
• Handle general office administration for the project division.
• Support the implementation of project administrative procedures and standards.

Requirements

• Proven experience as a Senior Administrative Officer or Project Administrator, preferably in a project-based industry.
• Exceptional organizational and time management skills with the ability to manage multiple projects simultaneously.
• Strong understanding of project management principles and administrative processes.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software is an advantage.
• High level of discretion and ability to handle confidential information.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills and a proactive approach.
• Experience working in the Polokwane region is beneficial.

Benefits

• Competitive annual salary of ZAR.
• Hybrid work model offering flexibility and work-life balance.
• Significant involvement in impactful infrastructure projects in Limpopo .
• Comprehensive medical aid and retirement fund.
• Generous annual leave entitlement.
• Opportunities for professional development and training.
• A supportive and collaborative team culture.