Senior Administrative Officer - Corporate Services

Placements24; Bloemfontein; Hybrid; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Pension fund contributions

Generous annual leave

Career development opportunities

Job summary

Placements24 is seeking a highly organized Senior Administrative Officer to join its Corporate Services department in Bloemfontein. The role provides comprehensive administrative support to senior management, manages calendars, coordinates meetings, and ensures efficient office operations in a hybrid work environment.

The ideal candidate has at least five years of senior administrative experience, excellent English communication, discretion with confidential information, and the ability to work

Qualifications

• Minimum 5 years in a senior administrative or office management role.
• Proven ability to manage complex schedules and travel arrangements.
• Excellent organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite and corporate systems.
• Strong written and verbal communication in English.
• Discretion in handling confidential information is essential.
• Ability to work independently and collaboratively within a team.
• Experience in process improvement and documentation.
• A relevant tertiary qualification is highly desirable.
• Knowledge of the corporate landscape in Bloemfontein is an advantage.

Responsibilities

• Provide advanced administrative support to departmental heads and senior management, including calendar management and travel arrangements.
• Coordinate and prepare agendas, minutes, and relevant documentation for departmental and cross-functional meetings.
• Manage office operations, including supplies, equipment maintenance, and ensuring a functional and organized workspace.
• Act as a key point of contact for internal and external queries, directing them appropriately and ensuring timely responses.
• Assist in the development and implementation of departmental policies and procedures.
• Prepare reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Oversee the onboarding process for new team members within the department, ensuring they receive necessary orientation and resources.
• Manage departmental budgets, track expenses, and assist with financial reporting.
• Ensure the secure and organized management of departmental records and confidential information.
• Support special projects and initiatives led by the Corporate Services department.

Job description

About the Role

Our client, a reputable conglomerate with significant operations in Bloemfontein , is seeking a highly organized and experienced Senior Administrative Officer to join their Corporate Services department. This pivotal role involves providing comprehensive administrative support to senior management and contributing to the efficient functioning of the department. The successful candidate will be adept at managing complex schedules, coordinating meetings, and handling a wide range of administrative tasks with precision. This hybrid position offers the opportunity to work closely with a dedicated team, contributing to the strategic operations within the Free State province. We are looking for a professional with a strong track record in administrative leadership and a commitment to maintaining high standards of service.

Key Responsibilities

• Provide advanced administrative support to departmental heads and senior management, including calendar management and travel arrangements.
• Coordinate and prepare agendas, minutes, and relevant documentation for departmental and cross-functional meetings.
• Manage office operations, including supplies, equipment maintenance, and ensuring a functional and organized workspace.
• Act as a key point of contact for internal and external queries, directing them appropriately and ensuring timely responses.
• Assist in the development and implementation of departmental policies and procedures.
• Prepare reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Oversee the onboarding process for new team members within the department, ensuring they receive necessary orientation and resources.
• Manage departmental budgets, track expenses, and assist with financial reporting.
• Ensure the secure and organized management of departmental records and confidential information.
• Support special projects and initiatives led by the Corporate Services department.

Requirements

• Minimum of 5 years of experience in a senior administrative or office management role.
• Proven ability to manage complex schedules, coordinate meetings, and handle travel arrangements.
• Excellent organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with corporate systems.
• Strong written and verbal communication skills in English.
• Discretion in handling confidential information is essential.
• Ability to work independently and collaboratively within a team environment.
• Experience in process improvement and documentation.
• A relevant tertiary qualification is highly desirable.
• Knowledge of the corporate landscape in Bloemfontein is an advantage.

Benefits

• Our client offers a competitive salary, comprehensive medical aid, pension fund contributions, and generous annual leave.
• There are significant opportunities for professional development and career progression within the group.
• This hybrid role provides a balanced work environment in Bloemfontein , Free State .