Senior Administrative Officer - WhatJobs Direct

Placements24; Klerksdorp; Híbrido; ZAR 420.000 - 660.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical aid

Retirement fund contributions

Performance-based bonuses

Hybrid work model

Descripción de la vacante

Placements24 is seeking a Senior Administrative Officer in Klerksdorp to lead and streamline the administrative function. You will manage calendars, coordinate meetings, prepare high-quality documents, and oversee communications and records across the office.

The role requires a proven track record in senior administration, strong organizational skills, and the ability to mentor junior staff. A hybrid work model is offered to balance on-site and remote work.

Formación

• Proven leadership experience in a senior admin role.
• Strong organizational and planning skills with multi-project management.
• Excellent written and verbal business English communication.

Responsabilidades

• Oversee daily administrative operations and ensure policy adherence.
• Manage executive calendars, meetings, and stakeholder engagements.
• Prepare and review official documents, reports and presentations accurately.
• Coordinate internal/external communications and inquiries.
• Develop robust filing systems and manage digital/physical records.
• Oversee procurement of office supplies and services with vendors.
• Supervise and mentor junior staff and provide performance feedback.
• Arrange travel for management and staff, including international trips.
• Ensure office facilities run smoothly and liaise with building management.
• Assist in implementing new administrative procedures and systems.
• Support planning and execution of company events and trainings.

Conocimientos

Leadership

Organizational skills

Communication

Problem-solving

Educación

Bachelor's degree in Business Administration or related field

Herramientas

ERP systems

Microsoft Office Suite

Descripción del empleo

About the Role

Our client, a leading entity in the industrial sector, is seeking an experienced and highly organized Senior Administrative Officer to manage and streamline administrative operations in Klerksdorp, North West . This pivotal role requires a candidate with exceptional leadership potential, a keen eye for detail, and the ability to oversee a range of administrative functions critical to business success. You will be instrumental in ensuring the efficiency and effectiveness of the administrative department, supporting management, and coordinating office activities. This is a unique opportunity to join a well-established company and make a significant impact on its operational flow. The role operates on a hybrid model, allowing for both collaborative work in the office and the flexibility of remote work, catering to the modern professional's needs in Klerksdorp .

Key Responsibilities

• Oversee and direct daily administrative operations, ensuring optimal efficiency and adherence to company policies.
• Manage executive calendars, schedule complex meetings, and coordinate internal and external stakeholder engagements.
• Prepare, review, and finalize official documents, reports, and presentations with a high degree of accuracy and professionalism.
• Act as a key liaison for internal and external communications, managing inquiries and directing them to the appropriate channels.
• Develop and maintain robust filing systems, both physical and digital, ensuring data integrity and easy retrieval.
• Lead procurement efforts for office supplies, equipment, and services, negotiating with vendors to secure best value.
• Supervise and mentor junior administrative staff, providing guidance and performance feedback.
• Coordinate and manage travel arrangements for management and staff, including international travel if necessary.
• Oversee the smooth running of office facilities, liaising with building management and service providers.
• Support the development and implementation of new administrative procedures and systems.
• Assist in the planning and execution of company events, conferences, and training sessions.
• Handle confidential information with the utmost discretion and maintain security protocols.

Requirements

• Extensive experience in a senior administrative role, preferably with supervisory or management responsibilities.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with enterprise resource planning (ERP) systems.
• Excellent written and verbal communication skills, with a strong command of business English.
• Superior organizational and planning skills, with the ability to manage multiple projects simultaneously.
• Proven leadership abilities and experience in mentoring junior staff.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Ability to work effectively under pressure and meet tight deadlines.
• High level of discretion and professionalism in handling sensitive information.
• Experience in process improvement and implementing administrative efficiencies.
• A Bachelor's degree in Business Administration or a related field is an advantage.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid, retirement fund contributions, and performance-based bonuses. The hybrid work model promotes a healthy work-life balance, offering flexibility for remote work days. Join a leading organization in Klerksdorp with excellent opportunities for professional growth and career advancement. You will be part of a dedicated team that values innovation, efficiency, and employee development. Our client is committed to fostering a positive and productive work environment where your contributions are recognized and rewarded. Access to professional development programs and resources will support your continuous learning and career progression.