Senior Administrative Officer - Business Operations

Placements24; Gauteng; Hybrid; ZAR 300,000 - 540,000; Full time

Job summary

Placements24 in Pretoria is seeking a Senior Administrative Officer to lead and manage the office operations. The role supports senior leadership, implements efficient administrative processes, and ensures compliance within a hybrid work model located in Gauteng.

The ideal candidate will bring extensive senior admin experience, strong leadership, and solid budgeting skills to optimize workflows and support strategic operations. A bachelor’s degree is preferred.

Qualifications

• Extensive experience in a senior administrative role within a large office setting.
• Strong leadership and supervisory capabilities.
• Excellent organizational, planning, and problem-solving skills.
• Experience managing budgets and procurement processes.
• Bachelor's degree preferred in business/admin field.

Responsibilities

• Lead and oversee all administrative functions to ensure operational efficiency.
• Provide high-level support to senior executives including calendar and travel management.
• Develop and implement admin policies to optimize workflow and productivity.
• Oversee office budgets, procurement, and cost control.
• Mentor and supervise junior admin staff.
• Maintain complex filing systems and databases with accuracy.
• Coordinate office logistics, space, equipment and facilities services.
• Prepare reports and presentations for senior management.
• Act as a key contact for internal and external stakeholders.
• Organize company events, meetings and workshops.
• Ensure regulatory compliance and adherence to standards.

Skills

Senior admin exp

Leadership

Office management

Budget management

Education

Bachelor's in Business Admin

Tools

MS Office

Job description

About the Role

Our client, a distinguished organization within the **Pretoria** business community, is seeking an experienced Senior Administrative Officer to oversee critical business operations. This hybrid role requires a strategic thinker with robust administrative capabilities and a proven track record in managing complex office environments. The successful candidate will be responsible for ensuring the efficient day-to-day functioning of the office, supporting senior leadership, and implementing best practices in administrative management. This position offers an excellent opportunity to make a significant impact in a professional setting located in **Pretoria**, Gauteng, with the flexibility of a hybrid work model.

Key Responsibilities

• Lead and manage the administrative functions of the office, ensuring operational efficiency and adherence to company policies.
• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Develop and implement administrative procedures and policies to optimize workflow and productivity.
• Oversee office budgets, manage procurement of supplies and services, and ensure cost-effectiveness.
• Supervise and mentor junior administrative staff, providing guidance and training.
• Manage complex filing systems and databases, ensuring accurate and up-to-date record-keeping.
• Coordinate office logistics, including space management, equipment maintenance, and facility services.
• Prepare reports, presentations, and other documentation for senior management.
• Serve as a key point of contact for internal and external stakeholders, maintaining professional relationships.
• Organize and facilitate company events, meetings, and workshops.
• Ensure compliance with relevant regulations and company standards.

Requirements

• Extensive experience in a senior administrative role, ideally within **Pretoria**.
• Demonstrated leadership and supervisory skills.
• Excellent organizational, planning, and problem-solving abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and relevant business management software.
• Ability to manage budgets and financial information effectively.
• Experience in developing and implementing administrative policies and procedures.
• Discretion and the ability to handle confidential information.
• Bachelor's degree in Business Administration or a related field is preferred.
• Familiarity with the business environment in **Pretoria**, **Gauteng**.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunity to lead administrative functions in a reputable organization in **Pretoria**.
• Hybrid work model providing a balance between office and remote work.
• Professional development and advancement opportunities.
• A stimulating and collaborative work environment.
• Contribution to the strategic operations of the company.