Administrative Operations Manager

Placements24; Paarl; Hybrid; ZAR 720,000 - 960,000; Full time

Benefits offered by this job

Hybrid work

Career growth

Collaborative environment

Job summary

Placements24 in Paarl, Western Cape is seeking a seasoned Administrative Operations Manager to lead and optimize administrative functions. You will manage a team, implement policies, and drive efficiency across the department in a hybrid work setting.

The ideal candidate has extensive experience in administrative management, budget oversight, and strong leadership, with a hands-on approach to process improvement and stakeholder collaboration.

Qualifications

• Extensive experience in administrative management or operations with leadership track record.
• Experience developing and implementing administrative policies and procedures.
• Excellent organizational and decision-making skills.

Responsibilities

• Lead, manage, and mentor the administrative team, fostering a high-performance culture.
• Develop, implement, and enforce administrative policies and procedures to enhance operational efficiency.
• Oversee office facilities, supplies, equipment, and vendor relationships.
• Manage budgets for administrative operations, ensuring cost-effectiveness.
• Coordinate complex scheduling, travel arrangements, and event logistics.
• Ensure accurate processing of administrative documentation and reporting.
• Act as a key liaison for administrative matters with internal and external partners.
• Drive continuous improvement initiatives within administrative processes.
• Oversee onboarding and training of new administrative staff.
• Maintain organized and secure filing systems, physical and digital in Paarl.

Skills

Leadership

Team management

Budgeting

Operational optimization

Policy development

Communication

Problem solving

Adaptability

Hybrid work experience

Education

Bachelor's in Business Administration

Tools

Administrative software

Job description

About the Role

Our client is seeking a seasoned and results-driven Administrative Operations Manager to oversee and optimize administrative functions within their Paarl, Western Cape office. This senior role requires a strategic thinker with exceptional leadership qualities, responsible for ensuring the efficiency and effectiveness of all administrative operations. The successful candidate will manage a team of administrative staff, implement best practices, and drive improvements across the department. This hybrid position balances crucial in-office collaboration with the flexibility of remote work, offering a dynamic work environment. We are looking for an experienced professional who can lead with vision, foster a culture of excellence, and contribute to the overall success of the organization. This is an unparalleled opportunity to shape administrative strategies in a beautiful region.

Key Responsibilities

• Lead, manage, and mentor the administrative team, fostering a high-performance culture.
• Develop, implement, and enforce administrative policies and procedures to enhance operational efficiency.
• Oversee the management of office facilities, supplies, equipment, and vendor relationships.
• Manage budgets for administrative operations, ensuring cost-effectiveness.
• Coordinate and oversee complex scheduling, travel arrangements, and event logistics.
• Ensure the accurate and timely processing of administrative documentation and reporting.
• Act as a key point of contact for critical administrative matters, liaising with internal departments and external partners.
• Drive continuous improvement initiatives within administrative processes.
• Manage the onboarding and training of new administrative staff.
• Oversee the maintenance of organized and secure filing systems, both physical and digital, in Paarl, Western Cape .

Requirements

• Extensive experience in administrative management or operations, with a proven track record of leadership.
• Demonstrated ability to manage and motivate a team.
• Strong understanding of operational management principles and process optimization.
• Excellent financial acumen and experience in budget management.
• Proficiency in Microsoft Office Suite and experience with administrative management software.
• Exceptional organizational, problem-solving, and decision-making skills.
• Outstanding written and verbal communication and interpersonal skills.
• Experience in developing and implementing administrative policies and procedures.
• Adaptability to a hybrid work model.
• Relevant tertiary qualification in Business Administration or a related field is highly preferred.

Benefits

• Competitive senior-level salary commensurate with experience and responsibilities.
• Hybrid work arrangement providing flexibility and balance.
• Opportunity to lead and shape administrative operations.
• Career advancement prospects within a growing organization.
• A stimulating and collaborative work environment.