Senior Administrative Coordinator - Hybrid Role with Growth

Placements24; George; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Health insurance

Retirement annuity

Hybrid work arrangement

Annual leave bonuses

Job summary

Placements24 in George, Western Cape seeks a Senior Administrative Coordinator to orchestrate broad administrative functions for a design-driven firm. You will support the project management team, streamline communications, and maintain efficient office workflows on high-profile projects.

The role requires 5+ years’ experience, strong organizational skills, and a proactive approach. A professional demeanor and experience with project management software are highly valued.

Qualifications

• Minimum of 5 years of experience in an administrative coordination role, preferably in a project-based environment.
• Proven ability to manage complex projects and support multiple team members simultaneously.
• Excellent organizational, time management, and multitasking skills.

Responsibilities

• Coordinate administrative support for project teams, ensuring timely completion of tasks.
• Manage project documentation, including contracts, reports, and correspondence, maintaining organized filing systems.
• Assist in scheduling and coordinating project meetings, site visits, and client presentations.
• Liaise with clients, consultants, and contractors, acting as a professional point of contact.
• Track project timelines and deadlines, ensuring all parties are informed of progress and upcoming milestones.
• Process invoices, expense reports, and manage project-related financial documentation.
• Maintain and update project databases and contact lists.
• Assist with travel arrangements and accommodation for project teams as required.
• Contribute to the development and implementation of administrative best practices within the firm.
• Handle general office administration duties, including managing supplies and ensuring a well-organized workspace.

Skills

Organizational skills

Multitasking

MS Office

Communication

Education

Admin or PM qualification

Tools

Project management software

Job description

Placements24 in George, Western Cape seeks a Senior Administrative Coordinator to orchestrate broad administrative functions for a design-driven firm. You will support the project management team, streamline communications, and maintain efficient office workflows on high-profile projects.

The role requires 5+ years’ experience, strong organizational skills, and a proactive approach. A professional demeanor and experience with project management software are highly valued.