Senior Administrative Coordinator

Placements24; George; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Health insurance

Retirement annuity

Hybrid work arrangement

Annual leave bonuses

Job summary

Placements24 in George, Western Cape seeks a Senior Administrative Coordinator to orchestrate broad administrative functions for a design-driven firm. You will support the project management team, streamline communications, and maintain efficient office workflows on high-profile projects.

The role requires 5+ years’ experience, strong organizational skills, and a proactive approach. A professional demeanor and experience with project management software are highly valued.

Qualifications

• Minimum of 5 years of experience in an administrative coordination role, preferably in a project-based environment.
• Proven ability to manage complex projects and support multiple team members simultaneously.
• Excellent organizational, time management, and multitasking skills.

Responsibilities

• Coordinate administrative support for project teams, ensuring timely completion of tasks.
• Manage project documentation, including contracts, reports, and correspondence, maintaining organized filing systems.
• Assist in scheduling and coordinating project meetings, site visits, and client presentations.
• Liaise with clients, consultants, and contractors, acting as a professional point of contact.
• Track project timelines and deadlines, ensuring all parties are informed of progress and upcoming milestones.
• Process invoices, expense reports, and manage project-related financial documentation.
• Maintain and update project databases and contact lists.
• Assist with travel arrangements and accommodation for project teams as required.
• Contribute to the development and implementation of administrative best practices within the firm.
• Handle general office administration duties, including managing supplies and ensuring a well-organized workspace.

Skills

Organizational skills

Multitasking

MS Office

Communication

Education

Admin or PM qualification

Tools

Project management software

Job description

About the Role

Our client, a prestigious architectural and design firm situated in the beautiful coastal town of George, Western Cape, is actively seeking a highly experienced and detail-oriented Senior Administrative Coordinator. This pivotal role will involve managing and coordinating a broad spectrum of administrative functions to ensure the seamless operation of the firm. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple priorities with precision. You will be responsible for providing comprehensive support to the project management team, facilitating communication, and maintaining efficient office workflows. This is a unique opportunity to contribute to a creative and dynamic environment, working on high-profile projects within the picturesque Western Cape. We are looking for an individual who can bring a high level of professionalism and efficiency to our administrative operations. Your role will be crucial in supporting the smooth execution of projects from inception to completion. Join our team and play a key part in the success of our firm in George.

Key Responsibilities

• Coordinate administrative support for project teams, ensuring timely completion of tasks.
• Manage project documentation, including contracts, reports, and correspondence, maintaining organized filing systems.
• Assist in scheduling and coordinating project meetings, site visits, and client presentations.
• Liaise with clients, consultants, and contractors, acting as a professional point of contact.
• Track project timelines and deadlines, ensuring all parties are informed of progress and upcoming milestones.
• Process invoices, expense reports, and manage project-related financial documentation.
• Maintain and update project databases and contact lists.
• Assist with travel arrangements and accommodation for project teams as required.
• Contribute to the development and implementation of administrative best practices within the firm.
• Handle general office administration duties, including managing supplies and ensuring a well-organized workspace.

Requirements

• Minimum of 5 years of experience in an administrative coordination role, preferably within a project-based environment.
• Proven ability to manage complex projects and support multiple team members simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Experience with project management software is highly advantageous.
• Ability to work independently and proactively, with a keen attention to detail.
• A professional demeanor and strong interpersonal skills.
• Relevant administrative or project management qualification is a plus.
• Experience in the architecture, engineering, or construction industry is preferred.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including health insurance and a retirement annuity. This role provides significant opportunities for professional development and career progression within a respected firm. We foster a collaborative and supportive work environment, valuing creativity and precision. The hybrid work arrangement offers flexibility. Enjoy working in a scenic location in George with access to excellent amenities. Our client is committed to employee well-being and offers a good work-life balance. Additional benefits include annual leave bonuses and opportunities for internal training. This is an excellent opportunity to join a thriving practice in the beautiful Western Cape and contribute to impactful projects.