Senior Administrative Coordinator — Hybrid Exec Support & Operations

Placements24; Mossel Bay; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Hybrid role

Job summary

Placements24 in Mossel Bay, Western Cape, is seeking a Senior Administrative Coordinator to manage complex administrative processes and support senior management. The role requires proactive problem-solving, exceptional organization, and a keen eye for detail in a dynamic team.

You will oversee filing systems, travel arrangements, vendor coordination, and internal communications. This hybrid position offers growth in a coastal location with strong collaboration across departments.

Qualifications

• Proven experience as an Administrative Coordinator or in a senior administrative role.
• Excellent organizational, multitasking, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative software.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities simultaneously.
• Experience in project coordination is highly desirable.
• High level of attention to detail and discretion with confidential information.

Responsibilities

• Coordinate and manage administrative projects across departments.
• Provide high-level administrative support to senior executives, including calendar management and correspondence.
• Develop and maintain filing systems and databases for critical information.
• Oversee office operations, including supply management and vendor coordination.
• Facilitate effective communication between departments and external stakeholders.
• Assist in planning company events, meetings, and conferences.
• Prepare reports, presentations and other documents with accuracy and professionalism.
• Manage travel arrangements and itineraries for staff and management.
• Handle confidential information with discretion.
• Contribute to continuous improvement of administrative processes.

Job description

Placements24 in Mossel Bay, Western Cape, is seeking a Senior Administrative Coordinator to manage complex administrative processes and support senior management. The role requires proactive problem-solving, exceptional organization, and a keen eye for detail in a dynamic team.

You will oversee filing systems, travel arrangements, vendor coordination, and internal communications. This hybrid position offers growth in a coastal location with strong collaboration across departments.