Executive Administrative Assistant

Placements24; Pretoria; Hybrid; ZAR 450,000 - 650,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Medical & dental benefits

Professional development

Executive coaching

Job summary

Placements24 is seeking an Executive Administrative Assistant to support senior leadership in Pretoria. This role requires discretion, proactive calendar management, and the ability to anticipate executives' needs in a hybrid work setting.

You will handle complex calendars, coordinate meetings, arrange travel, prepare confidential documents, and gatekeep to enable strategic focus. Strong MS Office skills and professional demeanor are essential.

Qualifications

• Extensive experience as an Executive Administrative Assistant or similar role supporting C-level executives.
• Superior organizational and time-management skills, with a keen eye for detail.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Exceptional interpersonal and communication skills, with a professional demeanor.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Responsibilities

• Manage complex and dynamic calendars for senior executives, ensuring efficient scheduling and conflict resolution.
• Coordinate and prepare materials for executive meetings, board presentations, and strategic planning sessions.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Screen and prioritize communications, acting as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and maintain accurate executive records.
• Manage special projects and administrative tasks as assigned by the executives.

Skills

Executive support to C-level

Calendar management

Travel coordination

Discretion & confidentiality

Event planning

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is seeking a polished and highly capable Executive Administrative Assistant to provide dedicated support to senior leadership in Pretoria . This position requires a proactive approach, exceptional discretion, and the ability to anticipate the needs of executives. You will manage complex calendars, coordinate high-level meetings, prepare confidential documents, and act as a gatekeeper, ensuring executives can focus on strategic priorities. This role offers the chance to work at the heart of the organization, contributing to executive effectiveness and gaining insight into high-level decision-making within a sophisticated corporate environment, with a flexible hybrid model.

Key Responsibilities

• Manage complex and dynamic calendars for senior executives , ensuring efficient scheduling and conflict resolution.
• Coordinate and prepare materials for executive meetings, board presentations, and strategic planning sessions.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Screen and prioritize communications, acting as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and maintain accurate executive records.
• Manage special projects and administrative tasks as assigned by the executives.

Requirements

• Extensive experience as an Executive Administrative Assistant or similar role supporting C-level executives.
• Superior organizational and time-management skills, with a keen eye for detail.
• Advanced proficiency in Microsoft Office Suite , including Outlook, Word, Excel, and PowerPoint.
• Exceptional interpersonal and communication skills, with a professional demeanor.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience with event planning and project coordination is a plus.

Benefits

• Highly competitive salary and performance bonuses.
• Comprehensive medical and dental benefits package.
• Professional development opportunities and executive coaching.
• Hybrid work arrangement offering flexibility between office and remote work.
• A stimulating and high-impact work environment.