Administrative Assistant - Executive Support

Placements24; Soweto; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Comprehensive health and retirement

Supportive team culture

Job summary

Placements24 is seeking a highly organized Administrative Assistant to provide executive support in Soweto. The role manages calendars, correspondence, and travel arrangements, acting as a liaison between executives and stakeholders.

The ideal candidate will have advanced MS Office skills, excellent communication, and the ability to handle confidential information with discretion. The position offers hybrid work with in-office presence as needed.

Qualifications

• Proven experience as an Administrative Assistant with executive support.
• Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.
• Excellent written and verbal communication with professionalism.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for senior executives.
• Prepare, review, and edit executive correspondence, reports, and presentations.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
• Maintain organized filing systems and manage confidential documents with discretion.
• Assist with event planning and coordination for executive functions and meetings.

Skills

Executive support

Organizational skills

Time management

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

About the Role

Our client is seeking a highly organized and discreet Administrative Assistant to provide executive support in Soweto . This role is crucial for ensuring the smooth and efficient management of executive schedules, correspondence, and travel arrangements. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent communication and interpersonal skills. The ideal candidate is proactive, possesses a keen eye for detail, and can manage confidential information with the utmost discretion. This hybrid position offers a blend of remote flexibility and essential in-office presence, fostering a productive and balanced work environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for senior executives.
• Prepare, review, and edit executive correspondence, reports, and presentations.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
• Maintain organized filing systems and manage confidential documents with discretion.
• Assist with event planning and coordination for executive functions and meetings.

Requirements

• Proven experience as an Administrative Assistant , with a strong focus on executive support.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms .
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills, with a high degree of professionalism.
• Ability to handle sensitive and confidential information with discretion and integrity.

Benefits

• Competitive salary and performance-based bonuses.
• Hybrid work model offering a balance of remote and in-office work.
• Opportunities for professional development and skill enhancement.
• A supportive and collaborative team culture.
• Comprehensive health and retirement benefits.