Executive Administrative Assistant

Placements24; Sandton; Hybrid; ZAR 500,000 - 750,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Executive leave

Professional development

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to C-level executives in our Sandton office. The role requires outstanding organizational skills, proactive problem-solving, and handling sensitive information with the utmost confidentiality.

You will be the primary liaison for executives, coordinating complex schedules, travel, and communications while maintaining discretion and a polished professional demeanor.

Qualifications

• Minimum 6 years supporting senior executives (C-suite).
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills and attention to detail.
• Superior written and verbal communication with a professional demeanor.
• Experience handling confidential information with discretion.
• Ability to work independently and maintain composure under pressure.

Responsibilities

• Manage complex travel arrangements and itineraries.
• Coordinate and schedule high-level meetings with participants prepared.
• Prepare, proofread, and edit confidential documents and presentations.
• Act as liaison for executives, screen calls and handle inquiries professionally.
• Maintain organized confidential filing systems, physical and digital.
• Anticipate executive needs and address potential issues proactively.

Skills

Executive support

MS Office

Organizational skills

Attention to detail

Communication skills

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly professional and discreet Executive Administrative Assistant to provide comprehensive support to C-level executives in their prestigious Sandton office. This critical role demands exceptional organizational abilities, proactive problem-solving, and the capacity to manage complex schedules and sensitive information with utmost confidentiality. You will be the primary point of contact for executives, facilitating seamless communication and efficient operations at the highest level of the organization. This is an outstanding opportunity for an experienced assistant to work in a demanding yet rewarding environment.

Key Responsibilities

• Manage complex domestic and international travel arrangements, itineraries, and logistical details.
• Coordinate and schedule high-level meetings, ensuring all participants are informed and prepared.
• Prepare, proofread, and edit confidential documents, reports, and presentations.
• Act as a primary liaison for executives, screening calls, managing correspondence, and handling inquiries professionally.
• Maintain highly organized and confidential filing systems, both physical and digital.
• Anticipate executive needs and proactively address potential issues before they arise.

Requirements

• Minimum of 6 years of dedicated experience supporting senior executives (C-suite level).
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Impeccable organizational skills, meticulous attention to detail, and the ability to manage multiple priorities.
• Superior written and verbal communication skills, with a polished and professional demeanor.
• Demonstrated experience handling highly confidential and sensitive information with discretion.
• Ability to work independently, exercise good judgment, and maintain composure under pressure.

Benefits

• Top-tier executive compensation package including bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid vacation and executive leave policies.
• Access to exclusive professional development and networking opportunities.
• A highly professional and supportive work culture.