Operations Administrative Coordinator

Placements24; Pretoria; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Training & development

Career progression

Professional work environment

Role located in Pretoria

Job summary

Placements24 is seeking an meticulous Operations Administrative Coordinator for their Pretoria, Gauteng office. You will support daily operational tasks, manage documentation, coordinate schedules, and ensure administrative processes run efficiently.

The ideal candidate has at least 3 years in admin within operations or logistics, strong Excel and Office skills, and the ability to work under pressure. ERP experience is a plus, and you will join a reputable logistics team in Pretoria.

Qualifications

• Minimum of 3 years in an administrative role, preferably within operations or logistics.
• A National Diploma or Bachelor’s degree in Business Administration or related field is advantageous.
• Strong Excel data tracking and reporting skills.
• Excellent organizational, time management, and multitasking abilities.
• Experience with ERP systems or logistics software is a plus.

Responsibilities

• Coordinate daily administrative activities for the operations department.
• Maintain operational records, including shipping manifests, inventory logs, and delivery schedules.
• Prepare and distribute operational reports to management.
• Liaise with internal departments and external partners to ensure smooth workflow.
• Schedule and coordinate operational meetings and team briefings.
• Assist with the onboarding and training of new operational support staff.
• Maintain an organized filing system for all operational documentation, both physical and digital.
• Manage office supplies and equipment specific to the operations department.
• Troubleshoot and resolve administrative issues related to daily operations.
• Ensure compliance with safety and operational regulations.
• Support the operations management team with ad-hoc administrative tasks.

Skills

Administrative coordination

Excel

Time management

Communication

Multitasking

Education

Diploma in Business Administration

Bachelor's degree in Business Administration

Tools

ERP systems

Microsoft Office

Job description

About the Role

Our client, a dynamic logistics and supply chain management company headquartered in Pretoria, Gauteng, is seeking a meticulous and proactive Operations Administrative Coordinator. This role is critical for ensuring the seamless execution of daily operational tasks and supporting the logistics team. You will play a key part in managing documentation, coordinating schedules, and ensuring all administrative processes within the operations department run efficiently. The ideal candidate will have a keen eye for detail, exceptional organizational skills, and a proven ability to manage a high volume of work in a demanding environment. This is an excellent opportunity to join a reputable company in Pretoria, Gauteng, and contribute directly to the success of their vital operations.

Key Responsibilities

• Coordinate daily administrative activities for the operations department.
• Manage and maintain operational records, including shipping manifests, inventory logs, and delivery schedules.
• Prepare and distribute operational reports to management.
• Liaise with internal departments and external partners to ensure smooth workflow.
• Schedule and coordinate operational meetings and team briefings.
• Assist with the onboarding and training of new operational support staff.
• Maintain an organized filing system for all operational documentation, both physical and digital.
• Manage office supplies and equipment specific to the operations department.
• Troubleshoot and resolve administrative issues related to daily operations.
• Ensure compliance with safety and operational regulations.
• Support the operations management team with ad-hoc administrative tasks.

Requirements

• Minimum of 3 years of experience in an administrative role, preferably within operations or logistics.
• A National Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field is advantageous.
• Strong understanding of operational workflows and logistics principles.
• Proficiency in Microsoft Office Suite, particularly Excel for data tracking and reporting.
• Excellent organizational, time management, and multitasking abilities.
• Effective communication and interpersonal skills for liaising with diverse teams.
• Ability to work under pressure and meet tight deadlines.
• Meticulous attention to detail and a commitment to accuracy.
• Experience with ERP systems or logistics software is a plus.
• Proactive problem-solving skills and a can-do attitude.
• Willingness to work from our office in Pretoria, Gauteng.

Benefits

• Competitive annual salary.
• Opportunity to work in a key role within a reputable logistics company.
• Comprehensive medical aid coverage.
• Pension fund contribution.
• Paid annual leave.
• Continuous training and development opportunities.
• A structured and professional work environment.
• Career progression within the operations sector.
• Workplace located in Pretoria, Gauteng.
• Employee assistance program for support.