Senior Administrative Assistant - Remote Operations

Placements24; Johannesburg; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Fully remote

Development opportunities

Team-building

Flexible schedule

Career growth

Job summary

WhatJobs Direct is seeking a Senior Administrative Assistant to join a dynamic team in a fully remote, permanent role in South Africa. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a remote-first environment.

You will support executive and management teams, handle calendars, travel coordination, document preparation, and streamline administrative processes to enhance operational efficiency.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Strong organizational and time-management skills with ability to multitask.
• Proficiency in Microsoft Office and virtual collaboration tools.
• Excellent written and verbal English communication with professional etiquette.
• Ability to work independently in a remote team environment.

Responsibilities

• Provide comprehensive administrative support to executive and management teams, including managing calendars, scheduling meetings, and coordinating travel arrangements (if applicable).
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Manage and organize digital and physical filing systems, ensuring easy retrieval of information.
• Facilitate internal and external communication, acting as a point of contact for inquiries.
• Assist with project coordination, tracking deadlines, and maintaining project documentation.
• Process invoices, expense reports, and other financial documentation with meticulous attention to detail.
• Conduct research and compile data for reports and presentations as required.
• Contribute to process improvements and implement efficient administrative procedures.
• Uphold confidentiality and discretion in handling sensitive information.
• Proactively identify and address potential administrative challenges before they arise.

Skills

Administrative experience

Organization

Multitasking

English proficiency

Remote work experience

Tools

Microsoft Office

Outlook

Video conferencing tools

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote, permanent position offering the flexibility and autonomy to manage your workload from anywhere in South Africa. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to independently manage multiple priorities. You will be instrumental in ensuring the smooth day-to-day operations of various departments by providing comprehensive administrative support. This role is perfect for an experienced professional looking to leverage their administrative expertise in a remote-first environment where collaboration and efficiency are paramount. Your contributions will directly impact operational effectiveness and support the strategic goals of our client.

Key Responsibilities

• Provide comprehensive administrative support to executive and management teams, including managing calendars, scheduling meetings, and coordinating travel arrangements (if applicable).
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Manage and organize digital and physical filing systems, ensuring easy retrieval of information.
• Facilitate internal and external communication, acting as a point of contact for inquiries.
• Assist with project coordination, tracking deadlines, and maintaining project documentation.
• Process invoices, expense reports, and other financial documentation with meticulous attention to detail.
• Conduct research and compile data for reports and presentations as required.
• Contribute to process improvements and implement efficient administrative procedures.
• Uphold confidentiality and discretion in handling sensitive information.
• Proactively identify and address potential administrative challenges before they arise.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills, with a strong command of English grammar and business etiquette.
• High level of accuracy and attention to detail.
• Ability to work independently with minimal supervision and as part of a remote team.
• Strong problem-solving skills and a proactive approach to tasks.
• Discretion and the ability to handle confidential information.
• Familiarity with remote work best practices and tools is highly desirable.
• A dedicated home office setup with reliable internet connectivity.

Benefits

• Our client offers a competitive salary package commensurate with experience, along with the significant advantage of a fully remote work arrangement.
• Employees benefit from a supportive and collaborative virtual work environment, opportunities for professional development, and the chance to contribute to a forward-thinking organization.
• While this is a remote position, our client fosters a strong sense of community through regular virtual team-building activities and open communication channels.
• You will have the autonomy to manage your work schedule effectively, promoting a healthy work-life balance.
• This role provides excellent exposure to diverse operational functions and offers a clear path for career growth within the administrative field.
• Join a company that values its employees and invests in their success.