Senior Remote Administrative Assistant - Work From Home

Placements24; Klerksdorp; Hybrid; ZAR 600,000 - 900,000; Full time

Job summary

Placements24 is seeking a Senior Remote Administrative Assistant to join a fully remote team supporting C-suite executives. The role emphasizes autonomous work, discretion, and proactive problem-solving from a home office, with the base conceptually in Klerksdorp, North West, ZA.

You will coordinate complex calendars, arrange domestic and international travel, and prepare executive materials while maintaining confidentiality and high professional standards.

Qualifications

• 7+ years of progressive executive or senior administrative support experience, with extensive remote work experience.
• Strong calendar management, travel coordination, and event planning experience for senior executives.
• Exceptional organizational, multitasking, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite and collaboration tools (Teams, Zoom, Slack).
• Excellent written and verbal communication, business etiquette, and discretion.

Responsibilities

• Provide high-level administrative support to C-suite executives, managing schedules and communications.
• Prepare materials for executive meetings, including agendas, presentations, and reports.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Handle confidential information with discretion and professionalism.
• Serve as primary contact for stakeholders, directing inquiries appropriately.
• Oversee organization and maintenance of filing systems (electronic and physical).
• Assist with budget tracking, expense reports, and vendor management.
• Undertake special projects, conducting research and producing summaries.
• Facilitate effective communication across departments and global teams.
• Anticipate needs and maintain smooth operational workflow.

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Teams / Zoom / Slack

Communication

Discretion & confidentiality

Education

Bachelor's degree

Tools

Microsoft Teams

Zoom

Slack

Job description

About the Role

Our client is seeking a highly experienced and proactive Senior Remote Administrative Assistant to join their dedicated team. This is a pivotal role designed for a seasoned professional who excels in providing executive-level support within a completely remote work environment. You will be instrumental in managing the complex administrative needs of senior leadership, ensuring operational continuity and efficiency. The ideal candidate is a master of organization, communication, and problem‑solving, with a proven track record of success in a virtual setting. This position demands a high degree of autonomy, discretion, and initiative. If you are a self‑starter passionate about delivering exceptional administrative support and thrive on the flexibility of remote work, this is an unparalleled opportunity to make a significant impact. You will be a key contributor to our client's success, supporting strategic initiatives and daily operations from your home office. The role is based conceptually in **Klerksdorp, North West, ZA**, but is entirely remote.

Key Responsibilities

• Provide high-level administrative support to C-suite executives, managing their complex schedules and communications.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
• Manage domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Oversee the organization and maintenance of electronic and physical filing systems.
• Assist with budget tracking, expense report processing, and vendor management.
• Undertake special projects as assigned, conducting research and preparing summaries.
• Facilitate effective communication across various departments and global teams.
• Ensure smooth operational workflow by anticipating needs and proactively addressing potential issues.

Requirements

• A minimum of 7 years of progressive experience in executive or senior administrative support, with extensive experience working remotely.
• Demonstrated expertise in calendar management, travel coordination, and event planning for senior executives.
• Exceptional organizational, multitasking, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Microsoft Teams, Zoom, Slack).
• Outstanding written and verbal communication skills, with a strong command of business etiquette.
• Proven ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience in project coordination or management is a significant asset.
• Bachelor’s degree in Business Administration or a related field is preferred.
• A dedicated, distraction-free home office setup with reliable high-speed internet is essential for this **fully remote** role, supporting operations connected to **Klerksdorp, North West, ZA**.

Benefits

• Our client offers a highly competitive salary and an exceptional benefits package tailored for remote professionals.
• This includes comprehensive health insurance, ample paid time off, and robust opportunities for professional development and career advancement.
• Employees enjoy a flexible work schedule and become part of a collaborative and innovative virtual team culture.
• This role provides the chance to contribute meaningfully to a growing organization while experiencing the benefits of remote work.
• Further details regarding retirement plans, performance bonuses, and other benefits will be provided during the interview process.