Senior Administrative Assistant - Remote Operations Support

Placements24; Durban; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Medical coverage

Remote work flexibility

Professional development

Job summary

Placements24 is seeking a Senior Administrative Assistant to support a fully remote operations team across distributed colleagues in South Africa. The role emphasizes self-starting, multi-tasking, and clear written and verbal communication to keep daily operations efficient.

You will coordinate calendars, prepare documents, and streamline remote workflows while supporting onboarding and expense processes for multiple departments.

Qualifications

• Proven experience as Administrative Assistant/Virtual Assistant in remote settings.
• Excellent written and verbal communication for remote collaboration.
• Strong organizational and time-management abilities for multitasking.
• Proficiency with MS Office and virtual collaboration tools (Zoom/Teams/Slack).
• Experience with cloud storage and document management systems.

Responsibilities

• Provide high-level administrative support to remote teams and management.
• Manage calendars, schedule virtual meetings, and coordinate timelines.
• Prepare, edit, and format documents, presentations, and reports.
• Screen and prioritize communications and direct to appropriate colleagues.
• Coordinate virtual team events and onboarding for remote staff.
• Process expense reports and manage project budgets when needed.
• Conduct research to support departmental objectives.
• Maintain relationships with stakeholders and partners remotely.

Skills

Organizational skills

Time management

Remote collaboration

Communication skills

Virtual meeting coordination

Tools

Microsoft Office

Zoom

Teams

Slack

SharePoint/Drive

Job description

About the Role

Our client, a global leader in digital transformation services, is looking for a highly organized and experienced Senior Administrative Assistant to join their fully remote operations team. This role is crucial for providing comprehensive administrative support to various departments and ensuring the seamless execution of day-to-day operations across distributed teams. The ideal candidate will be a self-starter, adept at managing multiple priorities in a virtual environment, and possess excellent communication skills to foster collaboration among remote colleagues. You will be instrumental in enhancing productivity and supporting the company's global mission from the comfort of your home office. This position is designed for individuals who excel in remote work settings and are passionate about administrative excellence.

Key Responsibilities

• Provide high-level administrative support to remote teams and management, including scheduling virtual meetings, managing calendars, and coordinating project timelines.
• Prepare, edit, and format documents, presentations, and reports with a high degree of accuracy.
• Manage electronic filing systems and ensure efficient organization of digital documents.
• Screen and prioritize incoming communications and inquiries, directing them to the appropriate team members.
• Coordinate virtual team events and facilitate communication channels to maintain team cohesion.
• Assist with onboarding logistics for new remote employees.
• Process expense reports and manage administrative budgets for designated projects.
• Conduct research and gather information as needed to support departmental objectives.
• Maintain strong working relationships with internal stakeholders and external partners remotely.
• Proactively identify opportunities to improve remote administrative processes and workflows.

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant, or similar role, preferably in a remote setting.
• Exceptional organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, essential for remote collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Experience with cloud-based storage and document management systems (e.g., Google Drive, SharePoint).
• High degree of self-motivation, discipline, and the ability to work independently.
• Strong problem-solving skills and a proactive approach to challenges.
• Ability to maintain confidentiality and exercise sound judgment.
• A stable internet connection and a dedicated home office setup.
• Experience in a technology or professional services firm is a plus.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, including medical coverage and opportunities for professional development specifically tailored for remote professionals. Employees enjoy the flexibility and autonomy of a fully remote role, working with a global team. Join a forward-thinking organization that embraces remote work culture and provides the tools and support necessary for success. This is an excellent opportunity to advance your administrative career within a leading digital services company, working from anywhere in South Africa .