Senior Administrative Coordinator (Remote)

Placements24; Johannesburg; Hybrid; ZAR 420,000 - 650,000; Full time

Benefits offered by this job

Remote work flexibility

Competitive benefits package

Paid time off

Job summary

Placements24 is seeking a highly organized Senior Administrative Coordinator to join a fully remote, permanent team. The role focuses on supporting multiple departments, managing calendars, budgets, and communications in a virtual setting from Johannesburg, Gauteng, SA.

The ideal candidate will display exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities independently while upholding confidentiality.

Qualifications

• 5+ years in a senior administrative/coordinator role.
• Proficient with Word, Excel, PowerPoint, Outlook.
• Strong written and verbal communication; excellent organization.

Responsibilities

• Coordinate calendars, meetings, and travel for senior management.
• Prepare and edit documents, presentations, and reports.
• Organize electronic filing and manage budgets/expenses.
• Coordinate meetings, prep agendas, take minutes, distribute actions.
• Onboard new hires and support policy implementation.
• Maintain confidentiality and professional conduct.

Skills

Admin senior experience

Microsoft Office Suite

Online collaboration tools

Tools

Zoom

Microsoft Teams

Outlook

Job description

About the Role

Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Senior Administrative Coordinator to join their thriving team. This is a fully remote, permanent position, offering a fantastic opportunity to contribute to a company that values efficiency and innovation. You will be instrumental in ensuring the smooth day-to-day operations of the administrative functions, supporting multiple departments, and contributing to a positive and productive work environment. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively in a virtual setting. We are looking for a self-starter who thrives in an independent work environment and is committed to delivering high-quality administrative support. This role is based in Johannesburg, Gauteng, ZA , but operates entirely remotely, allowing you to work from the comfort of your own home.

Key Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior management.
• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and professionalism.
• Organize and maintain electronic filing systems, ensuring easy retrieval of information.
• Process expense reports and manage departmental budgets, tracking expenditures and liaising with the finance department.
• Coordinate internal and external meetings, including virtual platforms, preparing agendas, taking minutes, and distributing action items.
• Act as a point of contact for internal and external stakeholders, addressing inquiries and directing them to the appropriate personnel.
• Assist in the onboarding process for new employees, ensuring all administrative requirements are met.
• Contribute to the development and implementation of administrative policies and procedures to enhance efficiency.
• Provide general administrative support, including data entry, report generation, and managing correspondence.
• Uphold confidentiality and discretion in all administrative tasks and communications.

Requirements

• Proven experience as a Senior Administrative Coordinator, Executive Assistant, or in a similar high-level administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with impeccable grammar and attention to detail.
• Ability to work independently with minimal supervision and to proactively identify and solve problems.
• Demonstrated experience in managing complex calendars and coordinating logistics for meetings and events.
• Discretion and a high level of professionalism when handling sensitive information.
• Experience with budget management and expense reporting is a plus.
• A dedicated home office setup with reliable internet connectivity is essential for this remote position.

Benefits

• Competitive annual salary commensurate with experience.
• Opportunity to work remotely, providing flexibility and work-life balance.
• Comprehensive health and wellness benefits package.
• Paid time off and public holidays.
• Professional development opportunities and ongoing training.
• A collaborative and supportive virtual team environment.
• Access to cutting-edge technology and tools to facilitate remote work.
• Contribution to a company that is a leader in its industry.
• Be part of a culture that promotes innovation and employee well-being.
• Work from anywhere within Johannesburg, Gauteng, ZA and surrounding remote-friendly areas.