Executive Administrative Assistant

Placements24; Upington; Hybrid; ZAR 930,000 - 1,302,000; Full time

Job summary

Placements24 is seeking a highly experienced Executive Administrative Assistant to support senior executives in a fully remote capacity. You will manage calendars, arrange travel, prepare reports and coordinate virtual meetings, all while maintaining strict confidentiality and a proactive, independent work style.

The role emphasizes exceptional organization, flawless communication, and the ability to handle complex logistics with minimal supervision.

Qualifications

• Extensive experience as an Executive Administrative Assistant or similar high-level support role.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication, professional demeanor.
• Ability to handle sensitive and confidential information with discretion.
• Proactive mindset with strong problem-solving skills; able to work independently.
• Stable home office environment with reliable high-speed internet.

Responsibilities

• Manage complex calendars for C-level executives, including scheduling meetings, appointments, and travel.
• Prepare and edit high-level correspondence, reports, presentations, and other critical documents.
• Coordinate and organize virtual meetings, including platform setup, participant invitations, and agenda distribution.
• Screen and prioritize incoming communications on behalf of executives.
• Maintain and organize confidential digital filing systems, ensuring data integrity and accessibility.
• Manage executive travel arrangements, including flights, accommodation, visas, and ground transportation.
• Process expense reports and manage corporate credit card reconciliations.
• Conduct research and gather information for executive projects and meetings.
• Serve as a primary liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address potential issues.

Skills

Calendar management

Travel coordination

Executive support

Written & verbal communication

Problem solving

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

About the Role

Our client, a forward-thinking organization with a remote-first culture, is seeking a highly experienced and dedicated Executive Administrative Assistant. This crucial role involves providing comprehensive and confidential administrative support to senior executives, ensuring their schedules are managed efficiently and their professional needs are met, all while working remotely. The ideal candidate will possess outstanding organizational skills, impeccable communication abilities, and a proactive approach to problem-solving. This is a unique opportunity to join a dynamic team and contribute to the success of executives in a fully remote capacity. If you excel in managing complex logistics and thrive in an independent work setting, this position is an excellent match.

Key Responsibilities

• Manage complex and dynamic calendars for C-level executives, including scheduling meetings, appointments, and travel.
• Prepare and edit high-level correspondence, reports, presentations, and other critical documents.
• Coordinate and organize virtual meetings, including platform setup, participant invitations, and agenda distribution.
• Screen and prioritize incoming communications (emails, calls) on behalf of executives.
• Maintain and organize confidential digital filing systems, ensuring data integrity and accessibility.
• Manage executive travel arrangements, including flights, accommodation, visas, and ground transportation.
• Process expense reports and manage corporate credit card reconciliations.
• Conduct research and gather information for executive projects and meetings.
• Serve as a primary liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address potential issues.

Requirements

• Extensive experience as an Executive Administrative Assistant or similar high-level support role, preferably in a remote setting.
• Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills, with a professional and articulate demeanor.
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion.
• A proactive mindset, strong problem-solving skills, and the ability to work independently with minimal supervision.
• A stable home office environment with reliable high-speed internet connectivity is essential.
• Adaptability and a commitment to maintaining productivity in a remote work context.
• Previous experience within the **Upington, Northern Cape** region is not required due to the remote nature, but a professional approach is paramount.

Benefits

This contractor role offers a competitive remuneration package, commensurate with executive-level support experience, and the significant benefit of a fully remote work arrangement. Our client provides a supportive virtual work environment and opportunities for professional development tailored for remote roles. You will gain valuable experience working closely with senior leadership in a dynamic and innovative company culture. This position is ideal for a seasoned administrative professional seeking flexibility and autonomy. Further benefits include performance-based contract extensions and access to cutting-edge remote work technologies.