Senior Administrative Coordinator (Remote First)

Placements24; Stellenbosch; Hybrid; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Performance bonuses

Fully remote work

Job summary

Placements24 is seeking a Senior Administrative Coordinator to join a fully remote, distributed leadership team. This remote-first role supports operations across multiple time zones, enabling high autonomy and digital collaboration from Stellenbosch, Western Cape.

The ideal candidate will have 7+ years in senior admin/coordination, strong budgeting and document management skills, and exceptional written and verbal communication for virtual environments.

Qualifications

• 7+ years of experience in senior administrative or coordination roles, with remote work focus.
• Advanced proficiency in MS Office, collaboration tools, and project management software.
• Excellent written and verbal communication tailored for virtual interaction.

Responsibilities

• Provide comprehensive administrative support to a distributed team and leadership.
• Manage calendars, scheduling, and coordination of virtual meetings across time zones.
• Oversee and improve remote administrative processes and workflows.
• Prepare, edit, and manage high-level documents, reports, and presentations.
• Coordinate travel arrangements and logistics for remote team members as needed.
• Act as a key point of contact for internal and external stakeholders in a virtual environment.
• Manage digital filing systems and ensure efficient document control.
• Support project management by tracking progress and facilitating communication.
• Handle expense management and budget tracking for the team.
• Foster a positive remote team culture through effective communication.

Skills

Excellent written and verbal comms

Autonomous work style

Strong organizational skills

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Slack

Teams

Project management software

Job description

About the Role

Our client, a global leader in sustainable energy solutions, is looking for an experienced Senior Administrative Coordinator to join their fully remote team. This is a remote-first position, meaning all operations and communications will be conducted virtually, requiring a high degree of autonomy and digital collaboration skills. You will play a critical role in supporting a distributed team, managing complex administrative processes, and ensuring efficient project execution across various time zones. The ideal candidate possesses exceptional organizational abilities, advanced problem-solving skills, and a proven track record of managing high-level administrative functions remotely. This role is perfect for a seasoned professional who excels in a virtual environment and is adept at fostering seamless communication and operational efficiency without a central physical office. Join our client's innovative and forward-thinking company, contributing to impactful projects from anywhere. This is an exceptional opportunity to advance your career in a truly remote-first setting, supporting operations that reach globally from their operational base in Stellenbosch, Western Cape.

Key Responsibilities

• Provide comprehensive administrative support to a distributed team and leadership.
• Manage complex calendars, scheduling, and coordination of virtual meetings across multiple time zones.
• Oversee and improve remote administrative processes and workflows.
• Prepare, edit, and manage high-level documents, reports, and presentations.
• Coordinate travel arrangements and logistics for remote team members as needed.
• Act as a key point of contact for internal and external stakeholders in a virtual environment.
• Manage digital filing systems and ensure efficient document control.
• Support project management activities by tracking progress and facilitating communication.
• Handle expense management and budget tracking for the team.
• Foster a positive and productive remote team culture through effective communication.

Requirements

• Minimum of 7 years of experience in senior administrative or coordination roles, with a significant focus on remote work.
• Demonstrated expertise in managing complex logistics and communication in a distributed team setting.
• Advanced proficiency in Microsoft Office Suite, collaboration tools (e.g., Slack, Teams), and project management software.
• Exceptional organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills tailored for virtual interaction.
• Ability to work autonomously, proactively, and manage multiple priorities effectively.
• Proven experience in handling sensitive and confidential information remotely.
• Strong understanding of remote work best practices and digital collaboration tools.
• Experience in the renewable energy sector is a plus.
• Bachelor's degree in Business Administration or a related field is preferred.

Benefits

• Fully remote (remote-first) working arrangement.
• Competitive salary and performance-based bonuses.
• Opportunity to work with a global leader in a growing industry.
• Professional development and remote training opportunities.
• Be part of an innovative and environmentally conscious company.
• Contribute to significant projects supporting sustainability efforts.
• Flexible working hours conducive to remote work.