Senior Administrative Assistant - Fully Remote

Placements24; Johannesburg; Híbrido; ZAR 180.000 - 240.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Health benefits

Professional development

Career growth

Descripción de la vacante

Placements24 is seeking a highly organized Senior Administrative Assistant to support our executive team remotely from Johannesburg, Gauteng. This fully remote role offers flexibility and the chance to contribute to a forward-thinking organization from your home office.

You will manage complex calendars, arrange travel, prepare reports and presentations, coordinate meetings, and handle confidential information with discretion.

Formación

• Proven experience as Senior Administrative Assistant or similar executive support role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong organizational and time-management abilities, with the capacity to prioritize tasks effectively.
• Experience in managing complex calendars and coordinating meetings across different time zones.
• Ability to work independently with minimal supervision in a remote setting.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with project management tools is a plus.
• Experience in virtual team collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
• A proactive approach to problem-solving and a commitment to delivering high-quality work.

Responsabilidades

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and schedule meetings, ensuring all necessary participants are invited and materials are distributed in advance.
• Manage incoming communications, including emails and phone calls, prioritizing and directing them appropriately.
• Maintain and organize electronic and physical filing systems for easy retrieval of information.
• Conduct research and compile data for reports and special projects as needed.
• Assist with the onboarding process for new team members, ensuring they have the necessary resources and information.
• Act as a liaison between staff, management, and external parties, handling confidential information with discretion.
• Support event planning and coordination for virtual and in-person company events.
• Continuously identify opportunities to improve administrative processes and efficiencies.

Conocimientos

Calendar management

Travel arrangements

Expense reporting

Communication

Multitasking

Independent work

Discretion

Herramientas

Microsoft Office Suite

Google Workspace

Slack/Zoom/MS Teams

Descripción del empleo

About the Role

Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to contribute to a forward-thinking organization from the comfort of your home office. The ideal candidate will possess exceptional communication and multitasking skills, with a proven track record in managing complex administrative tasks. You will play a pivotal role in ensuring the smooth operation of daily activities, supporting executive leadership, and maintaining efficient workflows. This role requires a detail-oriented individual who can anticipate needs and provide high-level support. We are looking for someone who thrives in a remote environment and can maintain productivity and professionalism independently. The position is based in the bustling city of Johannesburg, Gauteng , but offers the convenience of working remotely.

Key Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and schedule meetings, ensuring all necessary participants are invited and materials are distributed in advance.
• Manage incoming communications, including emails and phone calls, prioritizing and directing them appropriately.
• Maintain and organize electronic and physical filing systems for easy retrieval of information.
• Conduct research and compile data for reports and special projects as needed.
• Assist with the onboarding process for new team members, ensuring they have the necessary resources and information.
• Act as a liaison between staff, management, and external parties, handling confidential information with discretion.
• Support event planning and coordination for virtual and in-person company events.
• Continuously identify opportunities to improve administrative processes and efficiencies.

Requirements

• Proven experience as a Senior Administrative Assistant or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong organizational and time-management abilities, with the capacity to prioritize tasks effectively.
• Experience in managing complex calendars and coordinating meetings across different time zones.
• Ability to work independently with minimal supervision in a remote setting.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with project management tools is a plus.
• Experience in virtual team collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
• A proactive approach to problem-solving and a commitment to delivering high-quality work.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work fully remotely, offering excellent work-life balance.
• Comprehensive health and wellness benefits.
• Professional development and growth opportunities within a growing organization.
• Access to cutting-edge remote work technology and support.
• Be part of a supportive and collaborative virtual team environment.
• Contribution to innovative projects in the Johannesburg, Gauteng region, remotely.