Senior Administrative Assistant - Remote Specialist

Placements24; Pietermaritzburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Fully remote work

Professional development

Remote work technology support

Collaborative virtual team

Remote-friendly culture

Job summary

Placements24 is seeking a Senior Administrative Assistant to join a fully remote team. The role requires 5+ years of administrative experience, exceptional organization, and strong communication skills.

You will manage calendars, draft documents, handle communications, and support onboarding for remote staff across time zones. The position offers remote work flexibility, with a focus on efficiency, confidentiality, and proactive problem solving within a virtual environment.

Qualifications

• Minimum 5 years in Administrative/Executive Assistant roles.
• Exceptional organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proficient with MS Office and Google Workspace.
• Able to work autonomously in a remote setup.
• Experience with virtual meeting platforms (Zoom, Teams).

Responsibilities

• Manage and coordinate complex calendars for senior leadership.
• Prepare and edit correspondence, reports, and presentations.
• Handle emails, calls, and mail with professional responses.
• Maintain digital filing systems and databases.
• Conduct research and compile data summaries.
• Assist with virtual events and occasional in-person meetings.
• Process expense reports and invoices in line with policy.
• Support onboarding for new remote team members.
• Coordinate with stakeholders to ensure smooth operations.
• Identify process improvements in administrative workflows.

Skills

Administrative experience

Organizational skills

Communication skills

Remote work proficiency

MS Office proficiency

Google Workspace proficiency

Education

High school diploma

Administrative certification (preferred)

Tools

Microsoft Office Suite

Google Workspace

Zoom / Teams

Calendar management tools

Job description

About the Role

Our client, a leading provider of administrative solutions, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic and fully remote team. This pivotal role is designed for an experienced professional who thrives in a virtual environment and possesses exceptional communication and organizational skills. You will be instrumental in ensuring the smooth operation of daily administrative tasks, supporting a high-performing team, and contributing to the overall efficiency of the organization. This is an excellent opportunity for an ambitious individual to make a significant impact from anywhere, contributing to a company that values innovation and remote work excellence. The successful candidate will be empowered to manage their workload effectively and collaborate seamlessly with colleagues across different time zones, making Pietermaritzburg, KwaZulu-Natal, ZA a focal point for remote talent engagement.

Key Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior management.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Maintain organized digital filing systems and databases, ensuring easy accessibility of important information.
• Conduct research, compile data, and prepare summaries for various projects and initiatives.
• Assist with event planning and coordination for virtual and occasional in-person gatherings.
• Process expense reports and manage invoices, ensuring accuracy and adherence to company policies.
• Provide onboarding support for new remote team members, assisting with documentation and initial setup.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and operations.
• Proactively identify areas for process improvement within administrative functions and propose effective solutions.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role, with at least 5 years of relevant experience.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Demonstrated ability to work independently and proactively in a remote setting, demonstrating strong problem-solving skills.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• A strong understanding of remote work best practices and virtual team collaboration.
• High school diploma or equivalent; further education or certification in an administrative field is a plus.
• Discretion and confidentiality are paramount.

Benefits

• Competitive salary package commensurate with experience.
• Fully remote work arrangement, offering flexibility and work-life balance.
• Opportunities for professional development and continuous learning.
• Access to cutting-edge remote work technology and support.
• A collaborative and supportive virtual team environment.
• Contribution to a forward-thinking company culture that embraces remote operations.